Scheduling Coordinator

Are You a Scheduling Superstar?

We're looking for someone just like YOU! If you're a working professional with a positive attitude and a passion for helping others, we want you on our team! You're the kind of person who's an excellent communicator, takes pride in delivering top-notch work, and does it all with a smile.

Why Us?

At MES, we're on the hunt for a Scheduling Coordinator to join our team at our Hauppauge, NY office. You'll be the go-to person for assisting and supporting our clients, physicians, and examinees by scheduling and coordinating appointments with precision and care.

What's in it for You?

Full-time position with a reliable schedule: Monday-Friday, 8:30am-5:00pm EST.
• Competitive compensation: $20-21/hour, plus overtime.
• A supportive, team-focused environment where your efforts truly make a difference.
• Start immediately! We're looking for someone who can jump in, get trained, and hit the ground running from day one.

Ready to bring your energy, organizational skills, and passion for customer service to a new role?

Apply today, and let's make scheduling a breeze together!

• Schedules examinations through IME Centric or office specific system database.
  
• Schedules and confirms appointment dates and times with physicians' offices.
  
• Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
  
• Coordinates with the client to obtain required medical records prior to examination.
  
• Prepares the chart by ensuring all records required are included, creates a cover letter detailing specific client questions, issues, and service requests and routes to the provider and/or to the exam location prior to examination.
  
• Prepares and sends exam notification letters daily.
  
• Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred.
  
• When required, responsible for ensuring prompt pre-payment for services issued.
  
• Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation.
  
• Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information.
  
• Provides support and/or coverage to satellite offices as needed.
  
• Arrange lodging and or transportation for out-of-town examinees, assists with directions, etc.
  
• Processes mail, deliveries and shipments as needed.
  
• Participate in various educational and or training activities as required.
  
• Perform other duties as assigned.
  
  

Scheduling Coordinators come from all different backgrounds including customer service, sales support, clerical, secretary, administrative assistant, receptionist, call center, retail and more!

* High school diploma or equivalent required.

* Minimum one year clerical experience; or equivalent combination of education and experience.

* Experience in a medical office or insurance industry preferred.

* Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.

* Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.

* Must be able to adapt to a high-volume contact center environment.

* Must have ability to be flexible within fast-paced dynamic environment.

MES Solutions, a respected pioneer of the independent medical examination (IME) and peer review services industry, is setting the standard for independent review services nationwide. We handle evaluations for a variety of property and casualty insurers, self-insureds and third-party administrator's business lines such as: automotive, disability, liability, group health, long-term care, FMLA and workers' compensation. IME and Peer Review services play an important role in evaluating the appropriateness, medical necessity, cost, as well as certification of requests for care. IME services and Peer Review services are provided by MES Solutions, accredited by URAC for CORE Organizational Quality, and MES Peer Review Services, a URAC accredited Comprehensive Independent Review Organization, respectively.

MES Solutions offers a fast-paced team atmosphere with competitive benefits, paid time off, and 401k.

MES is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

TAGS: entry level, clerical, office assistant, retail, customer service, patient care, data entry, islip, islandia, suffolk, ronkonkoma, scheduling, scheduler, receptionist, clerk, call center