Executive Coordinator

BioMarin Pharmaceutical Inc.
United States, California, Novato
Jan 11, 2025
Who We Are For more than two decades, going our own way has led to countless breakthroughs, bettering the lives of those suffering from rare genetic disease. In 1997 we were founded to make a big difference in small patient populations. Now we seek to make an even greater impact by applying the same science-driven, patient-forward approach that propelled our last 30 years of drug development to larger genetic disorders, as well as genetic subsets of more common conditions. Through our unparalleled expertise in genetics and molecular biology, we will continue to develop targeted therapies that address the root cause of the conditions we seek to treat. Applying our knowledge to make a transformative impact is not just a calling, but an obligation to those who will benefit most. The end goal has always been better lives and now we can reach more. And the more people we reach, the more our impact can grow. We transform lives through genetic discovery. Executive Coordinator Summary: Reporting to SVP of Global Manufacturing, the Executive Coordinator duties will be varied and complex in nature. We are seeking a proactive and data-driven executive coordinator to provide exceptional executive support, while leveraging digital tools and data insights to optimize operations. This role goes beyond traditional administrative support, requiring a technically proficient individual who can organize, analyze and present information in ways that enhance decision-making and drive team efficiencies. If you are detail oriented, digitally savvy and excited about supporting leadership with data-driven insights, we would love to hear from you. Executive Coordinatorwill be responsible for the following: Executive Support- Provide high-level administrative support to the Global MFG Leadership team - drive communication standardization (e.g., templates). Schedule and coordinate meetings and calendar events with an aim to reinforce "standard work". Information Management - Maintain and manage internal communication channels, including BioWeb, Teams, digital signage. Manage Teams folders, ensuring information is organized, current, and accurate. Event Management- Support TOPS Town Halls, BMRN conferences, on-site/off-site meetings, community outreach and social events. Manage budget, timelines, and post-event evaluations. Communications- Partner with Corporate Communication to ensure compliance and alignment of messaging. Responsible for digital communications (Global MFG), ensuring compliance with Social Media communications. Collaboration- Lead and partner with other EAs to ensure planned interactions and travel plans of their Executives are coordinated when plans intersect throughout the year. Coordination- Build, coordinate, and manage an annual calendar across Global Operations, synchronized with key stakeholders. Help coordinate on-site/off-site global events, ensuring related logistics are effectively managed and stakeholder needs are met. Technical Proficiency- Skilled in office software, virtual collaboration platforms, and able/willing to adapt to new technologies and tools. In addition to being professional, discrete and courteous, the Executive Coordinator must possess: A proven ability to perform as an Executive Coordinator Quick learner and self-starter capabilities -- able to work proactively and independently on tasks Strong calendaring skills and catering/meeting planner capabilities Strong communication skills on all levels with executive leaders, employees, and outside vendors Responsiveness to deadlines, excellent attention to detail, and able to prioritize multiple tasks A high level of professionalism with strong influencing skills and ability to anticipate situations or issues Independent judgment and discretion with sensitive/confidential employee information A can-do attitude, ability to be flexible and adaptable Ability to receive and act on "ad-hoc" requests Ability to think creatively and strategically A team-oriented work style An openness to periodically responding to requests outside of normal business hours Requirements: 5+ years of executive level support VP, S/EVP, or C-level and office administration Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting Bachelor's degree preferred Experience working within Biotech Industry preferred Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned. Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. In the U.S., the salary range for this position is $ 80,000 to $ 120,000 per year, which factors in various geographic regions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A discretionary bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.