Program Assistant - Educational Talent Search

Join the IRSC Team - Exceptional Benefits Await You!

At Indian River State College (IRSC), you'll do more than just build a career-you'll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.

Comprehensive Health Coverage

We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources.

We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)

Retirement Plans for a Secure Future

Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.

Generous Paid Time Off

Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.

Professional Growth Opportunities

Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.

Are you passionate about supporting students and helping them succeed? Indian River State College is seeking a Program Assistant to join our team and play a vital role in supporting the application, selection, admission, and registration processes for students. This position is a great opportunity for someone who thrives in a dynamic environment, values cultural diversity, and enjoys working with students and their families.

JOB SUMMARY:

Under direct supervision, this position provides support for the application, selection, admission, and registration of students in a Division of IRSC. Responsibilities include Answering the telephone and transmitting messages professionally; greeting students, parents, faculty, staff, and the public; assisting walk-in participants; and overseeing after-school tutorials.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Initiate, schedule, and coordinate all Program appointments and meetings.
• Attend staff meetings with the Director, target school personnel, and program staff to plan and evaluate project operations.
• Make travel arrangements and event accommodations.
• Compose correspondence;
• Take minutes for various program and committee meetings.
• Plan and coordinate field trips and cultural programs.
• Transmit routine directives from the Program Director to personnel.
• Coordinate food and other purchases for activities and events.
• Provide bookkeeping and recordkeeping techniques.
• Open and distributing mail.
• Collect data using technology-based tools to report program metrics.
• Manage overall office effectiveness
• Coordinate student transportation, facilities and equipment needs.
• Complete other related duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate in Science degree in Accounting Technology, Business Administration, Education, Human Services or related area.
• Minimum of two (2) years of classroom setting. Relevant office management preferred.
• Excellent telephone etiquette.
• Ability and willingness to learn policies and procedures related to relevant program objectives, including Education Department General Administrative Regulations (EDGAR) for compliance and administrative tasks.
• Proficiency in technology, including Microsoft windows, Excel, Access, and database applications.
• Effective oral and written communication skills,
• Strong attention to detail, sound judgment, and the ability to multi-task.
• People- oriented, self-motivated and able to work independently and collaboratively.
• Willingness to learn and maintain budget accuracy.
• Familiarity with Educational programs (e.g. Talent Search Program's Title 34, Code of Federal Registry, Part 643)
• Ability to work a flexible schedule, including weekend and evenings.
• Strong leadership, interpersonal and organizational skills.
• Working knowledge of local area (e.g. St. Lucie County, Martin County).
• Ability to empathize and work with individuals from culturally diverse backgrounds.
• Valid Florida driver's license.
• Bilingual or knowledge in a second language- (e.g. Spanish and/or Kreyol)
• Experience working with disadvantaged and underrepresented students, parents, and adult populations.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing.