Academic Program Manager I - Pre-Health (Hybrid)

Georgia Tech
United States, Georgia, Atlanta
Dec 13, 2024
Apply for Job Job ID 280220 Location Atlanta, Georgia Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: 1. Students are our top priority. 2. We strive for excellence. 3. We thrive on diversity. 4. We celebrate collaboration. 5. We champion innovation. 6. We safeguard freedom of inquiry and expression. 7. We nurture the wellbeing of our community. 8. We act ethically. 9. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information About the Office of Undergraduate Education (OUE) and Academic Success and Advising (ASA) Under the leadership of the Vice Provost for Undergraduate Education, the Office of Undergraduate Education (OUE) challenges students to become accomplished learners who are able to make meaningful connections among work, study, and community. We connect curricular and co-curricular offerings to support students in developing a strong foundation for success, during college and after. We do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment. Visit www.oue.gatech.edu. The Office of Undergraduate Education's (OUE) Academic Success & Advising (ASA) unit creates and implements a comprehensive vision around academic success at Georgia Tech. ASA brings together OUE's programs and student services that focus on advising, academic transition, tutoring, pre-graduate/pre-health advising, and first-generation & limited income student resources. ASA also provides leadership for a wide range of targeted initiatives and special projects that impact retention, persistence, and timely degree completion Note on working time This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. The first 3-6 months of employment are fully in-person/on site. Following this, some telecommuting will be available in accordance with OUE's guidelines. We are looking for hardworking professionals who value diversity and inclusion; are dedicated to undergraduate education; and make students the top priority to join our organization of talented, energetic, and creative team members. Georgia Institute of Technology is committed to recruiting and retaining top talent and fostering a sense of community where all have an opportunity to grow, develop, innovate, and thrive. That commitment is embedded in our operations and reinforced in the Institute's values set forth in our strategic plan: students as our top priority and we strive for excellence, thrive on diversity, celebrate collaboration, champion innovation, safeguard freedom of inquiry and expression, nurture the well-being of our community, act ethically, and are responsible stewards of our resources. Job Summary Oversee administrative and logistical support to assigned degreed and/or non-degreed academic program offerings of an Institute academic unit. Facilitate the various actions required to successfully offer and conduct academic programs. These actions may range from student recruitment and retention to program development. May be responsible for setting employee goals, assessing performance and providing feedback and making pay recommendations. This position will interact on a consistent basis with academic administrators, faculty members, prospective students, enrolled students. This position typically will advise and counsel: prospects, students. This position will supervise: May supervise academic advising and administrative staff members. Responsibilities Job Duty 1 - Coordinate the application process through response to prospect inquires, scheduling interviews, maintaining applicant records, etc. Job Duty 2 - Oversee student recruitment/program promotional event preparation. Job Duty 3 - Supervise/provide advice for students and prospective students regarding assigned program offerings and academic progress. Job Duty 4 - Prepare and disseminate communications materials regarding programs. Job Duty 5 - Develop and administer program budget. Job Duty 6 - Prepare reports related to program performance. Job Duty 7 - Review program processes and procedures, recommend modifications as appropriate. Job Duty 8 - May plan and supervise daily staff work activities. Job Duty 9 - Perform other duties as assigned. Required Qualifications Educational Requirements Bachelor's Degree in Academic Affairs, Business Management, Education or related field or equivalent combination of education and experience. Required Experience Five to six years of job related experience. Preferred Qualifications Preferred Knowledge & Skills: Strong advising and interpersonal communication skills. Understanding of health professional school application processes. Familiarity with application portals (AMCAS, AACOMAS, TMDSAS, AADSAS, etc.) and AAMC resources. Effective communication skills in speech, writing, and face-to-face interactions. Comfort with virtual communication platforms. Professional network within pre-health advising. Ability to supervise students to facilitate workplace excellence and professional growth. Time management skills. Respect for the Specialized Advising workplace values of well-being, growth, reliability, community, and teamwork. Familiarity with current resources, processes, policies, requirements, and professional standards of pre-health advising. Understanding of assessment processes and reporting conventions. Commitment to professional development to improve personal growth and practice. Proficient with current communication practices. Required Documents to Attach The application packet must consist of a single PDF document that includes: Cover letter Curriculum vita Knowledge, Skills, & Abilities SKILLS This job requires knowledge and skills related to educational program management and administration; supervision, customer service, oral and written communications; organization; multi-tasking; maintaining accounting records; and use of basic and specialized computer applications. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. More information on these policies can be found here: The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual \| University System of Georgia (usg.edu). Background Check Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening Other Information The Academic Program Manager I for Pre-Health will contribute to Academic Success and Advising, supporting students and alumni who plan to attend health professional school. This position provides highly specialized one-on-one advising, facilitates group learning, and works with professional schools to provide information to Georgia Tech students and alumni. The Pre-Health Advisor reports to the Assistant Director for Pre-Health Advising and works closely with other Specialized Advisors. Key responsibilities custom to this position Meets individually with undergraduates, graduate students, and alumni (advisees) to provide support and guidance for pre-professional exploration and readiness. Co-leads and manages the Pre-Health Mentor Program Liaises with professional schools and assists with school visits and virtual presentations. Supports management of Memorandum of Understandings (MOUs) with health professional schools. Identifies and develops clinic and hospital partnerships. Reviews written application materials for health professional school. Provides daily drop-in advising for students seeking immediate support. Teaches Pre-Health-specific GT1000 sections (summers and fall). Supports Pre-Health programming and events for cohorts starting in summer term. Monitors and contributes to class management interface (Canvas), Piazza message board, and web site to provide resources for prospective students, advisees, administrators, and off-campus professionals. Contributes to pre-health workshops, orientations, and information sessions, including evening and occasional weekend events. Monitors communication from HLTHPRF and other health professional organizations to ensure timely transmission of information about health professional school application processes. Engages campus professionals in integrated Specialized Advising programs. Gathers and reviews quantitative and qualitative data to assess programs effectiveness and to strategize future programming. Communicates with students, parents, and professionals. Works with pre-health student organizations, peer advisors, and the pre-health advisory board (PHAB). Supports other programs and events as part of the Specialized Advising team. Other Information Job Grade: A8 Salary Range: $55,029 - $74,841. Salary will be commensurate with experience and education. Location: Atlanta, GA Working Arrangement: Hybrid This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6). Some telecommuting and flexible scheduling will be available in accordance with the Office of Undergraduate Education guidelines but work is required in person for the first three months, M-F, 8-5.) We seek hardworking professionals who value diversity and inclusion and make students the top priority to join our organization of talented, energetic, and creative team members. Questions about this position or search may directed to Ms. Stephanie Gericke at sgericke3@gatech.edu .