Perioperative Clerical Coordinator

Inova Woodburn Surgery Center in Annandale, VA is looking for a dedicated Perioperative Clerical Coordinator to join our team. This role will be Full-Time, Monday-Friday, 6:00 AM-2:30 PM.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

Job Responsibilities:

The Perioperative Clerical Coordinator is responsible for coordinating the daily Post Anesthesia Care Unit (PACU) schedules to facilitate maximum utilization, efficiency and minimum procedure related and bed placement problems. Ensures that daily charges are processed, by following department guidelines and ensures that all Perioperative documentation is complete and accurate. Performs a variety of administrative and clerical activities to support efficient department operations.

• Reviews scheduled cases daily and arranges for all reasonably anticipated requirements by coordinating with Radiology, Laboratory, Patient Units, Bed Placement, Materials Management and other departments as appropriate.
• Gathers all components of the medical record and arranges it in the correct order in patient charts and department records; Ensures that each patient entering the Post Anesthesia Care Unit (PACU) has an available medical record.
• Schedules added cases by ensuring that all appropriate documentation is complete and that all relevant staff is notified; Documents all schedule changes per department guidelines; Reconciles the record with submitted charges, verifying inconsistencies with appropriate staff and making changes in the system as necessary.
• Assists with the maintenance of Perioperative databases, orders clinical/office supplies for PACU and collaborates with the PACU Director and Operating Room Business Manager.
• Monitors operating room schedules to identify potential changes and take appropriate actions (i.e. notifies PACU charge nurse and/or call supervisor for bed placement) to minimize problems, conflicts and/or delays that will impact the PACU.
• Ensures that Phase I and Phase II packets are available and have the correct patient identification on them.
• Responds promptly to ensure the provision of unanticipated requirements such as blood, X-ray, laboratory, supplies and other services as required.
• Ensures that all relevant staff (including the charge nurse) and departments are informed promptly of changes, delays and/or specific patient needs.
• May perform additional duties as assigned.

Additional Requirements:

• Work Schedule: Full-Time, Monday-Friday, 6:00 AM-2:30 PM.
• Education: High School diploma or equivalent
• Experience: 1 year of relevant experience