Senior Coordinator of Administrative Services

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates, develops, and facilitates the Student Centers and Wellness and Recreation Centers (WRC) senior level Human Resources (HR) and administrative functions at the Modesto Maidique Campus (MMC) and the Biscayne Bay Campus (BBC).

• Serves as the primary department HR Liaison for all four departments while working closely with the Division's HR Liaisons. Responsible for submitting change requests for students, non-student temporary, and FWS for various actions including but not limited to, change in allocations, reactivations, pay actions, job end date extensions, changes in supervisor, and terminations.
• Oversees and facilitates on-boarding for 400+ student staff for Student Centers and Wellness and Recreation Centers (WRC) at both MMC and BBC, which includes managing the student employee lifecycle, such as hiring and offboarding.
• Collaborates with the Sr. Directors on HR transactions throughout MMC and BBC Student Centers and WRC.
• Interprets, communicates, and provides job responsibilities, expectations, ongoing training, mentoring, and leadership development to student employees.
• Resolves problems that have a significant impact on the overall goals of the department.
• Develops and facilitates professional and personal development opportunities.
• Leads the development and editing of staff training manuals and materials.
• Plans, coordinates, and conducts staff meetings and training sessions.
• Interprets, monitors, and analyzes information regarding policies and procedures. Communicates administrative and fiscal rules and policies and procedures.
• Oversees large scale projects, information retrieval, and complex administrative matters. Collaborates across the departments, its offices, and programs to analyze, plan, communicate, and execute operational and tactical improvements to drive transformational change.
• Develops a collaborative working relationship with professional staff, student employees and university leaders.
• Assists with financial transactions, month-end and quarter-end close process while working closely with the areas budget team and the Division's Finance team. Compiles, monitors, analyzes, and reports on budgetary performance, including budget variances.
• Serves as an active member on committees, and work groups.
• Supports Student Center and WRC leadership with assigned administrative tasks, as needed.

Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Knowledge of Peoplesoft preferred.
• Experience in student training, leadership, and development.
• Knowledge of HR policies and practices.
• Experience with advanced features in Microsoft Office Suite and SharePoint.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Required to spend 50% or more of time operating a computer

Criminal Background Check

• Handles information of sensitive and confidential nature in the utmost professional
• Ability to work flexible hours as needed.
• Travel to FIU Campus

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.