Program Assistant II/III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Epidemiology Program in the Public Health Sciences Division at Fred Hutch invites applications for a Program Assistant who will work with Dr. Chris Li and his team in support of two large cancer research studies. This is an entry-level position as part of the Cancer Epidemiology Research Cooperative.

Fred Hutch serves as the coordinating center for the TRANCE consortium, a Department of Defense funded study of breast cancer. The successful applicant will be involved in the coordination of meetings, biospecimen and data management, and administrative support in the TRANCE consortium. The study is led locally by Dr. Li in close collaboration with other Fred Hutch investigators as well as investigators from the Huntsman Cancer Institute at the University of Utah and Washington University in St. Louis, MO.

In addition, this position supports a long-term study of colorectal cancer called ColoCare.

Under the direction of the study manager, the Program Assistant will assist in coordinating meetings, specimen shipments between sites, and conducting daily operational work to ensure that the overall research project goals of each study are met. Excellent communication skills, attention to detail, organizational skills, and ability to work both independently and within a collaborative team are critical to this position.

The Program Assistant may be asked to perform some (or all) of the job duties listed below:

Provide support for multiple epidemiologic research studies
• Assist with biospecimen management
  • Coordinate and track shipments of biospecimens between consortium sites
  • Prepare and maintain box and freezer maps for biospecimens
  • Data entry of samples
  • Coordinate with shared resources to locate and obtain samples, and perform quality control
  • Work with data management staff to run queries for specimen pulls
  • Coordinate specimen transfers to shared resources for dna extraction and genomic assays
  • Update specimen protocols and SOPs
• Study SharePoint site management
• Data entry, organization, and maintenance for studies
• Perform data entry quality control checks
• Order study supplies, track incoming and outgoing materials, prepare shipments, and complete inventory
• Assist with consortium member travel reimbursements and study participant compensation
• Schedule meetings with consortium members and collaborators and write and distribute meeting notes
• Carry out special projects and perform related duties as assigned

MINIMUM QUALIFICATIONS Program Assistant II:

• High School Diploma or GED. Minimum of two years experience in a related field.
• Able to work independently with minimal supervision
• High level of motivation and attention to detail
• Excellent organizational skills and ability to multitask across multiple projects
• Strong oral and written communication skills

• Demonstrate computer skills with proficiency in a variety of software packages. Word, Excel, database programs, MS Outlook
• Team player and has ability to work well within a multidisciplinary team
• Ability to handle competing priorities and multitask to achieve deadlines

PREFERRED QUALIFICATIONS:

• BA/BS in a related field of study
• Interest in epidemiology, cancer, and/or environmental health is preferred
• Experience working in an academic or scientific research environment

MINIMUM QUALIFICATIONS Program Assistant III:

• BA/BS in a related field of study or equivalent experience. Minimum of three years experience in a related field.
• Able to work independently with minimal supervision
• High level of motivation and attention to detail
• Excellent organizational skills and ability to multitask across multiple projects
• Strong oral and written communication skills
• Demonstrate computer skills with proficiency in a variety of software packages. Word, Excel, database programs, MS Outlook
• Team player and has ability to work well within a multidisciplinary team
• Ability to handle competing priorities and multitask to achieve deadlines

PREFERRED QUALIFICATIONS:

• Interest in epidemiology, cancer, and/or environmental health is preferred
• Experience working in an academic or scientific research environment

A cover letter is strongly encouraged when applying for this position.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Program Assistant II: The hourly pay range for this position is from $25.22 to $35.90 and pay offered will be based on experience and qualifications.

Program Assistant III: The hourly pay range for this position is from $26.48 to $37.70 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).