Manager

Job Summary:

The Capital Contract Manager ( CCM ) is responsible for the strategic and tactical development and management of agreements for Capital Equipment including acquisition, maintenance, repairs. The CCM will Develop and implement contract strategies for major capital equipment and services. Negotiate all commercial (and in some cases technical) aspects of purchases. Provide purchase recommendations based on cost, quality, and delivery. Negotiate/Lead discussions for any post contract disputes.

Job Qualifications:

• Education: Bachelor's degree in a work-related field/discipline from an accredited college or university
• Experience: Five (5) years of related work experience in Contract Administration, Vendor Management or Purchasing, preferably in a healthcare provider setting
• Computer skills: PeopleSoft preferred, Microsoft Excel, Visio, Word, and PowerPoint

Job Responsibilities

• Manage the Capital Equipment portfolio based on category, facility or other and ensuring that portfolio contracts are current and producing value for the organization
• Build an overall project budget, compile budget requests, and generate capitalization plan based on project timeline.
• Leads cross-functional teams in the development and implementation equipment standards and cost reduction initiatives
• Take part in the annual Capital Budget process
• Initiate, negotiate, and participate in cooperative purchasing agreements for with outside vendors GPO bulk buys and governmental agencies
• Maximizes vendor discounts, GPO Bulk and other incentive opportunities, align to quarterly and annual incentives
• Evaluates bid responses and recommends bids of acceptable quality, cost saving and payment terms for final approval
• 8) Develop strategy with BioMed and Capital Equipment Management to extend the life of Capital
• Establish and advise on policy and procedures related to Purchasing, Fleet Services, fleet replacement and parts inventory ; serve on variety of committees and subcommittees related to capital
• Manages end to end process working with all teams (Operations, Finance, Purchasing, Customer Service, A/P, et al) as appropriate to assure adherence to policies and procedures, metrics are maintained, and desired results are achieved
• Manages key suppliers to ensure that they meet their contractual obligations and strives to leverage sourcing cooperation for mutual benefit
• The CCM will Develop and implement a process to manage the disposition of assets to maximize value for the system.
• Monitors and manages relevant metrics including: spend analytics, operational efficiencies, supplier performance and benefit capture from procurement activities

Essential Functions:

• Manages the entire contract category lifecycle process for products and services including but not limited to: market assessments; strategy development and implementation; strategic sourcing, vendor selection and supplier negotiations; bid strategy /RFP / RFQ / RFI development, execution and evaluation; contract development and execution
• Leads supply chain strategic sourcing initiatives related to capital by conducting quality analysis of assigned products, services and contracts with the goal of attaining the best value decision. Incorporates a comprehensive analysis with measured results that develops near, mid and long range strategies within a contract category.
• Excellent Skills to facilitate and negotiate pricing and contracts capital while maximizing vendor discounts, GPO Bulk and other incentive opportunities, align to quarterly and annual incentives
• Ability to incorporate appropriate terms and conditions into final contract documentation, ensuring adherence and compliance to all contractual, financial, local and regulatory specifications or requirements Adheres to HIPAA and BAA requirements, Facilitates implementation of new or modified policies and procedures based on hospital best practices and compliance with Federal, State, and regulatory agencies.
• Strong project management skills highlighting the ability to build and lead effective cross-functional teams while managing diverse stakeholder interests and expectations. Develops relationships with and regularly engages with Clinicians, Operational Business Leaders and key suppliers to ensure end-to-end engagement necessary to develop the collaboration necessary for spend and performance optimization. Regularly presents findings to internal and external stakeholders.
• Ability to utilize all available tools to gain industry market knowledge in order to utilize trends and dynamics to acquire best terms and pricing of assigned contract categories.
• Demonstrated ability to build and maintain strategic supplier relationships, assess vendor performance and compliance to current group purchasing organization (GPO) and local agreements. Continually monitors and measures value, savings, and internal service levels and reports back thorough comprehensive dashboard and reports.
• Monitors and evaluates contracts within a category for performance; provides input and direction to implement changes and enhancements. Implements performance measures and quality measures to ensure high service levels while maintaining cost effectiveness. Audits contracts to ensure. Documents and communicates the savings success.

Additional Information

We offer a great work environment, competitive rates and excellent benefits, including:

Medical/Dental/Vision plans
401 (k)
Vacation/Personal/Holiday/Sick Time Off
Short & Long Term Disability
Basic Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts

RWJBarnabas Health is the most comprehensive health care delivery system in New Jersey and the state s second largest private employer with more than 32,000 employees, 9,000 physicians and 1,000 residents and interns. The system includes eleven acute care hospitals, three acute care children s hospitals and a leading pediatric rehabilitation hospital (Children s Specialized Hospital).