Global Security Business Administrative Manager - Active Security Clearance Required

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission.

Pay Range

$198,360 - $248,256 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We're looking for a Global Security Business Administrative Manager to oversee business and personnel operations in the Global Security (GS) Principal Directorate. You will be a key member of the GS management team, functioning as the business leader for all aspects of the organization's administrative management. You will be responsible for providing leadership, oversight, and management to a large diverse workforce of administrative staff. You will participate in all aspects of business and workforce planning, operational issues, and strategic planning activities, and will interact with high-level staff within the GS Directorate, the Laboratory, and external contacts. You will champion significant change initiatives impacting the workforce such as performance management and compensation and act as a trusted advisor and expert in support of a broad range of human resources functions. This position will report to the GS Principal Associate Director.

In this role, you will

• Manage GS's business operations and personnel management functions to achieve long-range directorate/programmatic goals through interactions with high-level personnel both internally and externally.
• Develop administrative, operational, and institutional policies, procedures, methods and practices in support of Laboratory-wide initiatives; assess administrative needs, develop and implement procedures, methods, and practices at the Principal Directorate level.
• Serve as a member of the GS Principal Directorate and GS Program management teams and participate in business and workforce planning, operational issues, and strategic planning activities including leading the efforts for assigned GS operational key results (OKRs).
• Manage GS administrative staff (~100), including oversight of recruiting, hiring, training, performance appraisals, ranking, salary and implementation of office technology systems and procedures.
• Manage and administer GS'sperformance management, alignment, and salary activities.
• Interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
• Establish administrative budget; forecast staffing levels to ensure appropriate support for mission activities. Directly responsible for managing and executing work across multiple indirect funded GS budgets.
• Serve as the Directorate's Laboratory Administrative Council (LAC) representative and represent GS on other institutional business and administrative committees; influence administrative, operational, and institutional policies, procedures, methods, and practices in support of Laboratory-wide initiatives; assess administrative needs and develop and implement procedures, methods, and practices at the directorate level.
• Administer a variety of internal committees and/or meetings to ensure timely information dissemination on personnel-related policies and issues.
• Perform other duties as assigned.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Bachelor's degree in management or related field, or equivalent combination of extensive experience and education in a related business, operational, and/or organizational area.
• Extensive organizational and team-building skills necessary to manage a multi-disciplinary workforce, who execute multiple projects at one time, with different levels of complexity that require coordination from a variety of organizations while maintaining a strong safety culture in the workplace.
• Expert interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution in order to obtain consent action on complex personnel and business operations actions, achieving desirable outcomes.
• Highly advanced problem-solving, analytical, communication, organizational, and managerial skills necessary to independently interpret, advise, recommend, and approve appropriate actions and implement solutions. Experience in a diverse organization and ability to create innovative solutions and build cooperative multi-disciplinary teams, while effectively interacting with management and customers.
• Significant experience interpreting and applying a wide variety of personnel policies and procedures with broad knowledge of recruiting, hiring, performance management, and staff relations practices and an understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc.
• Significant administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Demonstrated ability to work effectively with short deadlines and frequent interruptions.
• Significant experience working effectively on a variety of institutional and/or organizational projects and resolving organizational issues.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visithttps://www.llnl.gov/diversity
• Our core beliefs - visithttps://www.llnl.gov/diversity/our-values
• Employee engagement - visithttps://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.