SOS PROCUREMENT COORDINATOR - 64469

Executive Service

Who we are and what we do:

The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Job Overview:

An employee in this class performs and leads in the performance of all aspects of the accounts payable, accounts receivable, procurement and payroll functions for the department. The official work hours are 8:00 am to 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.

Supervisor: Assistant Director of Fiscal and Administrative Services

Duties/Responsibilities:

• Provides leadership and supervision of the technical staff within the division.
• Review and execute financial transactions relating to travel claims, invoices, journal vouchers, warrant cancellations, payroll, state payment card, state-owned and leased vehicles, refunds and deposits.
• Review and execute procurement transactions including purchase requests, requisitions, purchase orders, contracts and one-time purchases.
• Responsible for the compliance, processing and tracking of all departmental service contracts; for all regional library lease contracts; and for all communication and document submission to the State of Tennessee's Central Procurement Office.
• Help develop procedures to improve departmental efficiency.
• Performs other duties as assigned.

Required Experience:

• An applicant must be a graduate of an accredited four-year college or university. A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
• At least two (2) years of professional supervisory experience.
• Additional experience may be substituted for the required college education on a year for year basis.

Knowledge and Abilities:

• Ability to establish and maintain a variety of important contacts with departmental associates as well as other departments.
• Understand and perform under strict deadlines.
• Demonstrated ability to be extremely detail oriented.
• Proficient computer skills related to financial software, including Edison and/or PeopleSoft, and Microsoft software, including Word, Excel, Outlook and Teams.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.