Administrative Support Spec

UNCSA Police & Public Safety is a service-oriented department on a small University Campus that includes a residential high school. The department is responsible for: law enforcement, criminal investigations, parking enforcement, emergency planning, emergency first response, community policing, and special events, among other functions. Police, public safety and emergency management services are provided on a 24/7 basis. Campus Police & Public Safety promotes and contributes to the greater mission of the University of North Carolina School of the Arts by facilitating a safe, secure, and service-oriented environment for all students, faculty, staff, alumnae, stakeholders, patrons of the arts, and general visitors to the UNCSA campus or other UNCSA owned or leased facilities.

This includes managing the processing of parking decals for all faculty, staff, and students. Receives all parking decal requests. Once verified that parking spaces are available, processes request and provides the decal to the customer. Tracks all parking decals. Additionally, assisting with budget reports, travel authorizations and reimbursements, preparing and maintaining purchase orders and invoices, billings, all hiring documentation, prepare and format departmental brochures and other publications, and any other duties as assigned by the immediate supervisor or the Chief of Police.

Monday - Friday
8:00am - 5:00pm
40 hours per week

This includes budget reports, travel authorizations and reimbursements, preparing and maintaining purchase orders and invoices, billings, all hiring documentation, prepare and format departmental brochures and other publications. Manages the processing of parking decals for all faculty, staff, and students. Receives all parking decal requests. Maintains an accurate and tangible account and number of parking spaces on campus and be able to produce all information pertaining to parking when requested. Processes request and provides parking permits to the customers. Tracks all parking decals, and any other duties/responsibilities that maybe assigned.

Goal: Assist in One-Card Office operational functions.

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

If no applicants apply who meet the required competency level and training and experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Knowledge-Program
Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. May be the content/process resource.

Information/Records Administration
Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines.

Office Technology
Selects, understands and fully applies a variety of features in software programs, databases, information systems, and specialized equipment.

Problem Solving
Recognizes, defines and resolves non-standard problems using operating procedures, practices and established precedents. Resolves recurring issues and problems as well as some unique situations. Anticipates problems and develops recommendations for management resolution.

Communication Verbal
Presents ideas in a clear, concise, organized manner. Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. Advises program staff/clients in all matters related to program operations.

Communication Written
Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience. Reviews sensitive materials and edits content constructively.

The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, national guard, or veteran status. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks.

EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu