Internship Placement Program Coordinator

The University of Virginia Career Center (herein Career Center) engages and supports students in the discovery and pursuit of meaningful lives. The Internship Placement Program (herein IPP) Coordinator is a member of the IPP and Employer Relations teams in the Career Center. The IPP is an academic program focused on placing undergraduate students into professional internships and supporting their experience through an academic seminar. The program aims to provide a tailored and supported experiential learning opportunity to students as they explore their career goals, interests, values, and talents.

Job Description

Reporting to the IPP Associate Director, the IPP Coordinator has primary responsibility of organizing and implementing intern and employer account management for the program. The Coordinator will participate in all aspects of programming and logistics related to the engagement of internship partners and successful recruitment and placement of UVA students in the program. Additionally, the Coordinator supports employer outreach for IPP employers.

Major Functions and Responsibilities

Student Service & Intern Management (40%)

• Supports all aspects of the intern recruitment and placement process for the IPP including, but not limited to, creation and distribution of recruitment materials; planning and facilitating information sessions; managing application submissions and deadlines; scheduling and conducting interviews; and advising and supporting applicants throughout the process.
• Creates, customizes, and distributes print and digital promotional materials for each program session.
• Supports prospective interns by conducting one-on-one advising sessions and facilitating group information sessions.
• Reviews student application material and completes one-on-one interviews with prospective interns to assess qualifications for internship placement recommendations.
• Participates in committee meetings for each program session to determine student internship placements.
• Supports the team in meeting application and placement deadlines by proactively connecting with prospective interns and supervisors.
• Manages internship confirmations for interviewee cohort by tracking intern placements and employer site interviews.

Employer Outreach and Account Management (40%)

• Serves as the primary program contact and oversees all aspects of the account management process for a cohort of active employers and their interns, including, but not limited to, planning and conducting orientations, initiating internship site check-ins, managing internship requests, and distributing internship evaluations.
• Proactively identifies and professionally resolves issues or concerns with interns and employers in their account to minimize negative outcomes.
• Facilitates new employer on-boarding and assists in crafting new internship descriptions to align with program guidelines.
• Collaborates with Career Center staff and affiliates to engage prospective employers with appropriate resources to establish new program partnerships.
• Participates in Employer Relations meetings to discuss recruiting issues, develop policies, and keep abreast of current employment trends.

Program Operations, Outreach, Event Planning, Other (20%)

• Provides course support for IPP internship reflection seminar including, but not limited to, registration and enrollment, instructional prep for faculty, and attending monthly faculty meetings.
• Supports in the processing of self-sourced internship requests including reviewing internship agreements, academic credit requests, and Curricular Practical Training (CPT) requests.
• Partners with marketing team to design all IPP marketing materials including website, event signage, nametags, and communications to students and employers.
• Manages and updates IPP resources, handouts, and webpages accessed by students and internship partners.
• Participates in outreach activities including information sessions, fairs, Career Center programs, etc. as a representative of IPP.
• Supports Career Center general advising and programming as needed.
• Serves as the point of contact and facilitates a comprehensive project management plan for assigned events.
• Actively participates in office-wide team meetings, projects and other office functions as needed.
• Maintains the confidentiality of student personal and academic data, the unauthorized and indiscriminate release of which is constrained by either legislative guidelines or ethical standards; exercises good judgment in the release of information of any student information to employers, especially regarding special student populations legally protected against discrimination or unfair treatment.

We are committed to fostering an environment of diversity, equity, and inclusion. This is a hybrid position with the understanding that work must be conducted remotely 90% of the time. Occasional in-person, on-site work will be required for team retreats, meetings, presentations, etc.

The position is grant funded for two years and the salary for the position in year one is $53,000.00.

About the Position

Required Education: Bachelors Degree.
Required Experience: At least one year of experience.

This is an exempt-level position with UVA benefits. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Retirement through the Virginia Retirement System
• Tuition and professional development benefits after the first six months of employment
• Employee wellness program featuring activities to earn up to $500/year.

To Apply

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PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.