Payroll Specialist (Resonant Clinical Solutions)

The Opportunity:

Company Description

With over 850 employees, Resonant Clinical Solutions provides clinical trial and laboratory supply chain services to pharmaceutical and biotechnology companies, contract research organizations (CROs), and diagnostic laboratories. The Company operates 10 facilities across the US, UK and Europe and maintains a global logistics and equipment services network that distinguishes the business as a partner of choice to help its clients manage complex and evolving supply chain needs.

Overview: The Payroll Specialist will be responsible for managing the end-to-end payroll process, ensuring compliance with all federal, state, and local payroll laws. The Payroll Specialist will collaborate with the payroll vendors and coordinate across Resonant Benefits, Human Resources, IT and Finance teams to ensure accurate and timely payroll processing. This position requires a detail-oriented professional with a strong understanding of payroll systems and practices, as well as excellent problem-solving and communication skills.

Role & Responsibilities:

• Payroll Processing: Coordinate with third party managed services vendor to ensure payroll is accurately processed for 850+ employees across multiple countries on a bi-weekly/monthly basis, ensuring timely and correct payment of wages, salaries, bonuses, and other forms of compensation.

• Vendor Collaboration: Act as a liason between the third party provider and the company while ensuring effective communication and collaboration to meet organizational payroll needs.

• Compliance: Stay updated on changes in tax laws and other payroll-related regulations. Coordinate with third-party payroll provider on compliance with federal, state, and international regulations, ensuring all legal requirements are consistently met.

• Data Management: Maintain and update payroll records in collaboration with third party provider, including employee information, salaries, benefits, and deductions. Ensure confidentiality and security of payroll data.

• Reporting: Review and distribute various payroll-related reports provided by third party provider to internal and external stakeholders. Assist in the preparation of financial statements and budget forecasts related to payroll.

• Issue Resolution: Address and resolve employee payroll inquiries and discrepancies in a timely and efficient manner. Act as the primary contact for resolving payroll discrepancies, working closely with the third-party provider to ensure timely and accurate issue resolution.

• Audit Support: Coordinate with the third-party payroll provider to gather and provide necessary documentation for internal and external audits, ensuring compliance and transparency.

Qualifications:

Education and Work Experience:

• 3+ years of experience in payroll processing, preferably in multi state, multi country environment.

• Bachelor's Degree in HR, Accounting, Finance, or a related field preferred.

• Certification in payroll (e.g., Certified Payroll Professional) is a plus but not required.

• Experience with multi-state payroll processing and tax regulations.

• Familiarity with HRIS and timekeeping systems, particularly ADP and Workday.

• Proven ability to work effectively in a fast-paced, dynamic environment.

Skills & Competencies:

• Strong knowledge of payroll processes, systems, and regulations.

• Demonstrated experience in managing third-party relationships.

• Detail-oriented with excellent organizational and analytical skills.

• Ability to handle sensitive and confidential information with professionalism and discretion.

• Strong problem-solving capabilities and ability to manage multiple tasks simultaneously.

• Excellent communication skills, both verbal and written, with the ability to clearly convey information to employees and management.

• Proficient in payroll software and MS Office Suite, particularly Excel.

• Strong customer service orientation and ability to work collaboratively with internal teams.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

Pay Transparency:

The expected pre-tax pay for this position is

Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.comand let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.