New

Executive Assistant

North Carolina State University

$ 37,306 - $ 86,062

United States, North Carolina, Raleigh

Feb 05, 2025

Job Posting Information

Posting Number	PG194448SP
Internal Recruitment	No
Working Title	Executive Assistant
Anticipated Hiring Range	Commensurate with education and experience ($64,300 - $69,200)
Work Schedule	Monday through Friday, 8 am to 5 pm (additional work outside of standard hours may be required due to business needs).
Job Location	Raleigh, North Carolina
Department	Climate and Sustainability Academy
About the Department	The Office of University Interdisciplinary Programs builds on successful interdisciplinary efforts that started as part of NC State's previous strategic plan. The office also brings key Office of the Executive Vice Chancellor and Provost units and initiatives that cross disciplinary boundaries together in one place. It fosters and supports partnerships with university-level interdisciplinary programs. The office's work is closely aligned with Wolfpack 2030: Powering the Extraordinary, NC State's 2021-2030 Strategic Plan, and will advance all three pillars of the university's land-grant mission: excellent teaching, research and engagement. The new Academy unites existing and emerging efforts to promote sustainable and resilient solutions to climate change and other global challenges. The Academy seeks to envision and drive future transformation through two distinct mechanisms: coordination of existing activities and facilitation of emerging capacities. In its work, the new Academy bridges on-campus innovation and off-campus service, utilizing the capacities of our campus as a living lab, while at the same time learning from our external partners and leveraging campus expertise to help meet society's needs. This operation model is unique to the Academies at NC State, making efficient use of resources to achieve a maximum return on investment, measured not only in research dollars, but also global reputation, student outcomes, faculty productivity, and co-produced assistance.
Essential Job Duties	The Academy for Interdisciplinary Studies at NC State is seeking an Executive Administrative to provide high-level support to Academy administrators. In this role, you will perform critical work related to the Academy's operations-managing schedules, coordinating events, supporting strategic initiatives, and ensuring seamless communication across the university. Key Responsibilities: Calendar & Meeting Coordination - Manage and maintain administrators' schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items. Administrative & Committee Support - Assist leadership with committee meetings by scheduling, preparing materials, taking minutes, and tracking action items. Policy & Procedure Expertise - Interpret and implement university policies, procedures, and guidelines to ensure smooth operations within the Academy. Communication & Correspondence - Draft emails, reports, and presentations; respond to inquiries on behalf of Academy administrators; and ensure messaging aligns with university policies. Event & Program Coordination - Support Academy events, from planning and logistics to background research and on-site execution. Liaison & Relationship Management - Serve as a key point of contact between Academy leadership, faculty, staff, students, and external stakeholders, fostering collaboration and alignment with the Academy's mission. Office & Financial Management - Oversee office operations, purchase supplies, manage contracts, coordinate travel, reconcile expenses, and maintain office space. Website & HR Coordination - Manage content updates for the Academy's website and work with HR to hire and oversee temporary student workers. If you enjoy solving problems, fostering collaboration, and keeping things running smoothly behind the scenes, this is the perfect opportunity for you. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	N/A

Qualifications

Minimum Experience/Education	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Capable of handling sensitive information with professionalism and sound judgment. Skilled in coordinating schedules, planning meetings and events, and managing logistics. Adept at understanding and applying organizational missions, strategic goals, and cultural environments. Strong communicator with the ability to engage diverse audiences across various media platforms. Experienced in collaborating with academic and non-academic staff in a team-oriented setting. Highly organized with keen attention to detail and the ability to prioritize multiple tasks independently. Personable and customer-focused, with a talent for building strong relationships with internal and external stakeholders. Proficient in Google Suite and Microsoft Office (Excel, Word, PowerPoint), with the ability to quickly learn new software and generate high-level reports. Comfortable working effectively in a remote or hybrid environment.
Preferred Qualifications	Professional experience in a higher education setting. Proven ability to plan, coordinate, and execute events successfully. Strong writing skills with experience drafting communications and reports. Experience analyzing budgets, interpreting expense reports, and ensuring financial accuracy.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	02/04/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	02/11/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please include a resume, cover letter and contact information for three professional references.

Position Details

Position Number	00111297
Position Type	SHRA
Position Classification Band Title	Executive Assistant
Position Classification Band Level	Journey
Position Classification Salary Range	$ 37,306 - $ 86,062
Salary Grade Equivalency	GN10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	230101 - Interdisciplinary Programs - SVP
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.