Research Administrative Manager

The Division of Developmental Medicine (DDM) is one of the largest and most comprehensive divisions of its type in the United States. The mission of the DDM is to improve the lives of infants, children, and adolescents with developmental and behavioral conditions, and to support them and their families throughout their child's life span. Our goal is to create new models of integrated and collaborative clinical service, training and research, which will lead to more accurate and efficient diagnoses, interventions and quality of life for children and their families. The focus of our clinical practice is to provide interdisciplinary diagnosis, integrated treatment plans, and targeted follow-up across the full spectrum of patients with neurodevelopmental and behavioral disorders, informed by the latest research findings and, in turn, informing the work of DDM researchers. The emphasis of our research programs is to advance basic knowledge of typical and neurodivergent development and inform the development of innovative diagnostic tools and interventions through interdisciplinary collaborations and a focus on translational research.

Funding for research comes from federal, foundation, philanthropy and industry sponsors.

This Research Administrative Manager will be responsible for:

• Manages/performs pre-award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials and obtaining institutional reviews/approval.
• Manages/performs post-award functions such as allocation of research labor costs across multiple funding sources consistent with level of research effort. Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements, including the oversight, preparation and submission of annual progress reports.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
• Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
• Reviews departmental processes and procedures to ensure compliance. Conducts spot checks or audits as appropriate to ensure departmental systems are adequate.
• Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts. Reconcile monthly expense variances between Hospital financial systems and budgets. Forecast funds over/under expenditures and provide monthly status reports to Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
• Attends meetings, institutional and/or industry training/conferences to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies and emerging technologies.

In order to qualify, you must have:

• Bachelor's Degree and 7 years of research administrative experience
• Demonstrated understanding of federal cost allocation principles in order to ensure the proper stewardship of sponsored funds
• Strong verbal and written communication skills in order to effectively resolve issues and mediate fair solutions
• Advanced proficiency with Microsoft Office and database applications
• Ability to independently seek out answers from the appropriate federal compliance and regulatory resource(s), grant publication, and/or the hospital technical expert(s)