Staff Accountant

THE SALVATION ARMY

North & Central IL DIVISION - Headquarters

POSITION DESCRIPTION

POSITION TITLE: Staff Accountant

LOCATION/DEPT: DHQ General Fund Finance

REPORTS TO (TITLE): General Fund Manager

PAY GRADE: 405

PAY RATE: $21.81-$26.17

WHO WE ARE

At The Salvation Army, we are dedicated to Doing the Most Good. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors.

JOB SUMMARY

Responsible for providing review, reconciliation, financial analysis and reporting results that will assist General Fund department managers with their decision-making process in relation to the daily management of their departmental operations. As a result, other departments and locations of The NCI Division are able to efficiently accomplish their tasks and responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Reconciliation / Analysis Activities:

a. Review, analyze and reconcile the following general ledger accounts, including timely identification and resolution of reconciling items:

1. Fixed Assets and Accumulated Depreciation

2. Prepaid Expenses

3. Board Designated & Specific Purpose Reserves

4. Loans Receivable and Cash Advances

5. Deferred Revenues

b. Reconcile petty cash drawer with the GF AP/Receipting Accountant on a monthly basis.

c. Review and reconcile monthly statements received from Territorial Headquarters and Trade Central to ensure accuracy and guard against duplicate or over payments

d. Review General Ledger activity on a regular basis to ensure proper account distributions.

e. Assist with managing and reconciling Division-wide Non-Government grant contracts.

2. Data / Information Maintenance & Distribution

a. Review and prepare distribution spreadsheets / check requests for the following, ensuring proper distribution of expenses or billable items:

1. Monthly invoices from the following vendors:

a. WEX

b. Sprint/T-Mobile

c. Sam's Club

d. Home Depot

e. Corporate credit cards

f. iPass billing

g. others as required

2. Petty Cash reimbursements

b. Produce, monitor and review accounts receivable aging reports to ensure and verify the accuracy of any amounts due and highlight potential collectability concerns.

c. Initiate collection efforts or activities as assigned or requested.

d. Backup the Finance Data Manager in completing Officer Allowance Report information for THQ

e. Monitor World Service activity, both income and expense

3. Other:

a. Calculate and prepare Standard Assessment billings

b. Enter annual budgets into Shelby system based on expected or historical business cycles

c. Calculate and post interest for reserves held by the General Fund.

d. Provide back up for the General Fund AP and Receipting

e. Assist with internal audits by preparing requested responses, reconciliations and work papers supported by adequate documentation.

f. Assist with researching or resolving questions from vendors or department directors as requested.

g. Other duties as assigned

RELATIONSHIPS

This position reports to the General Fund Manager.

In contacts related to this position's duties this individual acts as a representative of The Salvation

Army and its mission.

PERFORMANCE MEASURMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy and completeness of accomplishing assigned goals.

A 30, 60, and 90-day performance review will be conducted.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

* Minimum of 2 years of college education with an accounting focus (Bachelor' degree in accounting), preferred.

* At least 2-3 years accounting experience, with a background in general ledger, financial analysis and account reconciliations.

* Experience with computerized accounting systems and Excel spreadsheets.

* Experience in a nonprofit or faith-based organization is preferred.

COMPENTENCIES:

* An ability to work with confidential material.

* A positive attitude and customer service orientation.

* Good judgment.

* Flexibility and the willingness to learn.

* Demonstrated ability to use initiative and be a self-starter.

* An excellent attention to detail.

* Excellent organizational skills.

* Quick and accurate data entry skills.

* Working knowledge of computers & Microsoft Office.

* Supportive of the mission of The Salvation Army.

JOB LIMITATIONS

* This individual will only commit Army resources that have been allocated or approved.

* This individual will keep the General Fund Senior Accountant informed on all critical issues relating to their area of responsibility.

* This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

* This position is required to do some light physical work.

* In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC.

* The work environment for this position includes an office environment with a low noise level.

* Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of staff, clients and visitors; respect of others' property and person, professional and appropriate communication to and about co-workers, supervisors and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.