Senior Administrative Assistant

Embry-Riddle Aeronautical University
paid holidays, retirement plan
United States, Florida, Daytona Beach
Mar 20, 2025
Job Description Discover Your Future with Embry-Riddle Aeronautical University! Embry-Riddle: A Global Leader in Aviation and Aerospace With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 110 locations, Embry-Riddle stands as the world's largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM -related disciplines, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in applied science, aviation, business, computers and technology, engineering, safety, security and intelligence, and space. Perks Await You at Embry-Riddle! Generous Time Off: Relax with 15 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! Tuition Coverage: Get 100% tuition coverage for one undergraduate and one graduate degree. Your spouse and dependent children up to age 26 are eligible for 100% coverage for undergraduate tuition and 80% for graduate tuition. Retirement Contributions: Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. Opportunity: Join the Aviation and Aerospace vanguard! Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that's at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today. The Senior Administrative Assistant will be responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and CFO. Key responsibilities include scheduling meetings, managing calendars, handling phone calls, emails, and Teams messages, and performing various administrative tasks. This role will also involve coordinating travel arrangements, creating reports and presentations, and preparing monthly statistical and budget reports. Additionally, the Senior Administrative Assistant will assist with the development and updating of policies and procedures. The ideal candidate will possess strong organizational, communication, and time-management skills, with the ability to work independently, exercise initiative, and maintain confidentiality in all matters. Primary Job Functions and Duties: Schedule and organize meetings and related logistics. Assist with project planning, research, and coordination. Support staff in organizing special events, including catering, agendas, gathering materials, and assisting with presentations. Draft, format, proofread, and edit correspondence, reports, and materials for accuracy and completeness. Maintain frequent communication with internal and external stakeholders. Order and manage office supplies and inventory. Provide excellent customer service in face-to-face, phone, virtual, and email interactions. Generate purchase requisitions, bid waiver approvals, and/or change orders. Assist with onboarding of new team members as needed. Initiate follow-up actions to ensure projects and tasks are completed and deadlines are met. Arrange travel, make reservations, and assist with the reconciliation of expense reports. Attend meetings, document proceedings, and follow up with participants as needed. Participate in special project teams and support project activities as assigned. Qualifications Formal diploma/certificate/degree program of 6-18 months post-high school. Minimum of 3-5 years of work-related experience in administrative support or similar roles. Strong attention to details Proven ability to organize and manage time effectively. Demonstrated editing and proofreading skills. Ability to deliver and pick up paperwork at various internal and external offices. Excellent written and verbal communication skills. Proficiency in various software applications and office equipment. Ability to maintain confidentiality and handle sensitive information. Self-motivated and proactive with the ability to work independently and manage multiple tasks. Excellent customer service skills, both in-person and remotely. Ability to work effectively with a diverse group of individuals, including internal and external stakeholders