Real Estate Contract Administrator

At Caribou Coffee we create day-making experiences that spark a chain reaction of GOOD! This is our purpose. Our team brings this to life by focusing on what's really important around here - TEAM, GUEST, BUSINESS! It's that simple. If you're ready to work somewhere you can be yourself while making an impact on your community, creating life-long relationships, and serving the best coffee around, join our herd! Apply today and be part of the 'Bou Crew!

Position Overview:
The Real Estate Contracts Administrator will provide support to the Caribou legal team in all aspects ofthe real estate and development process as well as other general legal administrative support. Thisincludes a focus on the following core areas: preparing, reviewing, and electronically filing various realestate documents, administrating and managing various legal software systems used for real estate legalsupport (currently HighQ, Legal Tracker, and Tango), researching relevant laws and regulations, and other legal administrative support including litigation support, outside counsel billing management, andfielding and responding to internal and external correspondence from various parties.

This individual must work in a fast-paced professional environment utilizing communication, problem-solving, decision-making, and analytical skills. The individual must be organized, detail-oriented, andcapable of functioning as part of a larger team.

Core Responsibilities:
Lease and Contract Drafting and Management

• Prepare and review letters of intent (LOI), leases, amendments, option exercise letters,renewals, SNDAs, estoppel,s and other related documents and contracts (including generalcontractor agreements, property management, building and maintenance service agreements)

• Assist in reviewing and comparing document versions and reviewing lease checklists foraccuracy and completeness

• Abstract leases, amendments, and ancillary documents and maintain appropriate filing systems

• Route documents for electronic signatures and e-filing of completed agreements

Lease Lifecycle and Portfolio Management

• Administer software system for lease administration including abstracting leases, maintainingand updating lease files, and providing reporting on critical dates, terms, etc.

• Administer contract management system for the real estate legal function (currently HighQ andTango)

• Tracking key dates along the new store opening process (e.g. possession/delivery

Communication and Coordination

• Act as liaison to the field and corporate support center team members in answering lease andcontract-related questions and inquiries including maintenance and insurance-related items

• Draft and send communications to landlords and property management companies regardinglease-related items

• Interact with the Real Estate, Construction, and Facilities Maintenance Departments providingsupport to a variety of processes including new store openings, construction, renewals, andinsurance certificates (COI management)

• Manage lease-related correspondence including triaging for priority issues

• Coordinate with lease accounting and rent teams on new store openings, renewals, andrevisions to stores within the current portfolio

General Legal and Administrative Support

• Assist in engagement letters, billing guidelines, and onboarding for outside counsel

• Administer the matter management system to track legal matters and outside legal spend

• Review, cod,e and process bills from outside counsel in the matter management system; developand implement reports for monitoring and reporting on outside legal spend

• Furnish litigation support including file set-up and maintenance, document and fact gathering,review and preparation of discovery material,s and coordination with outside counsel andinternal departments

• Assist with legal entity and business license management with registered agent

• Assist the legal team with scheduling meetings and with general correspondence, includingreviewing and directing mail and email communications to the proper internal contacts

Skills & Requirements:

• Brings the Core Values to life in all that you do: Support One Another, Make Fun Happen, BeYourself, Take Ownership, Serve with Love

• Highly motivated, self-directed, and results-driven

• Detail-oriented with strong organizational skills

• Ability to work independently and collaborate in a team environment, manage and followthrough multi-step project steps/procedures consistently

• Ability to read and understand various legal documents

• Strong writer, consistently drafting legal documents and other correspondence with a high levelof attention to detail and clarity

• Well organized, self-motivated with a strong desire for learning

• Demonstrates an entrepreneurial spirit with strong analytical, and detail orientation

• Ability to effectively communicate with members of other departments in order to support theirfunctions as well as funnel issues through the legal team

Qualifications:
Required:

• College or post-secondary degree or paralegal certificate or other pertinent administrative, realestate, or legal training

• 3-5 years' experience in legal or contract management support including lease management,contract administration, legal assistant, paralegal, or related areas

• Ability to prepare concise and effective legal writing including lease-related documents such asamendments, letter agreements, lease memoranda, and formal legal correspondence

• Experience analyzing leases and related real estate documents and effectively communicatingkey information to internal stakeholders

• Ability to use various software systems to track matters, outside counsel use and spend,contracts, leases, and other data

• Ability to effectively communicate with various stakeholders and identify, triage, and resolveissues that may arise

• Excellent computer skills (Word, Outlook, Excel, PowerPoint, legal matter and contractmanagement software systems)

Preferred:

• Experience using Tango, HighQ, Legal Tracker, DocuSign, or other similar systems

Physical Requirements:
The physical requirements for this position include sitting, standing, bending, lifting, and movingintermittently during working hours. These physical requirements must be accomplished with orwithout reasonable accommodation.

The duties of this position may change from time to time. Caribou reserves the right to add or deleteduties and responsibilities at the discretion of Caribou or its managers. This job description is intendedto describe the general level of work being performed. It is not intended to be all-inclusive.

Caribou Coffee Operating Company, Inc. and its affiliates are proud to be Equal OpportunityEmployers to all applicants for employment and prohibit discrimination and harassment of any typebased on any characteristic protected by federal, state or local laws. We are committed to equalemployment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexualorientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have adisability or special need that requires accommodation, please let us know.

Compensation Range:

*Starting pay is subject to Local and State Minimum Wage regulations.

**Ranges reflect what employer reasonably and in good faith expects to pay for such position.

The physical demands for this position are reaching, lifting up to 50 pounds, sitting, standing, for 4 to 8 hours, bending, and moving intermittently during working hours. These physical demands may be accomplished with or without reasonable accommodations.

The duties of this position may change from time to time. Caribou Coffee reserves the right to add or delete duties and responsibilities at the discretion of the company or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Caribou Coffee Operating Company, Inc. and its affiliates are proud to be Equal Opportunity Employers to all applicants for employment and prohibit discrimination and harassment of any type based on any characteristic protected by federal, state or local laws. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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