Secretary III 03806 LBYD Federal

Location: Washington, District of Columbia
Title: Secretary III
Schedule (FT/PT): Regular Full Time
Travel Required: No
Clearance: Ability to Obtain

At LBYD Federal, "Large Firm Expertise, Small Firm Responsive", is our motto we live by and practice each day. With the capability to produce high quality designs in a fun, supportive and exciting atmosphere, we recognize our employees are our greatest asset. We offer an exciting variety of opportunities for employees to develop and grow their careers, working alongside diverse and supportive team members to achieve success. We maintain our responsiveness to clients and partners by allowing our employees the autonomy to achieve success.

Along with a competitive benefits package and 401(k) matching, we strive to maintain a 98% employee retention rate, by providing our employees endless growth opportunities. Unique opportunities such as a formalized mentorship program, professional development through North Wind University, a wellness program, celebrating our employees time with us through our employee service awards program, and many others meant to enhance the employee experience ultimately led to high employee satisfaction. Additionally, we strive to support the communities we live, work, and enjoy by taking part in community fundraisers, and volunteering through local and national organizations.

We give you the flexibility to achieve your best work by offering hybrid working options, while fostering a culture of inclusivity, equity and diversity, creating a workplace we feel everyone can achieve success. We take pride in the impact our employees make as leaders, no matter the level within the organization. You will be connected with like-minded, high achieving individuals upon joining our organization leading and participating in the most challenging designs across the world.

POSITION PURPOSE:
The Secretary III shall provide administrative services support associated with the U.S. Department of Energy, Office of Science (SC).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Submit Federal Register notices in a timely manner to announce meetings outside scope of meeting planner.
• Update and maintain PCAST's public-facing website to announce meetings and other information.
• Assist OSTP Communications with drafting tweets and other public messages to amplify meetings.
• Compose draft thank you notes to meeting speakers and participants.
• Provide workshop support.
• Review PCAST reports for format, consistency, and grammar. Make changes and/or corrections, as necessary. Develop graphics for reports and prepare bibliographic material.
• Schedule preparatory Zoom, .gov calls including following up with administrative assistants to ensure that a quorum exists to vote on reports; following up with members and their assistants to assure that all participants call in.
• Support agenda development and reminders for preparatory conference calls.
• Support multiple projects going on at one time by scheduling conference calls and face-to-face meetings, following up on requests to (and sometimes from) working group members, and maintaining project status on online systems.
• Maintain accurate biographies, addresses, and administrative contacts for the PCAST directory.
• Compile background research and briefing materials and prepare for distribution.
• Develop and program presentation materials (e.g., PowerPoint) and keep up to date.
• Develop and update tracking system to keep OSTP staff informed of PCAST activities, dissemination of PCAST work, and implementation of PCAST recommendations.
• Maintain PCAST record-keeping, both adapting material from prior years and improving and maintaining systems going forward,

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Additional tasks as assigned.

MINIMUM QUALIFICATIONS:
Education and Experience:

• HS Diploma or GED
• 5-8 years of relevant experience

Skills and Abilities:

• High level of proficiency in time management and coordination of multiple tasks.
• High level of proficiency in Microsoft Office Suite
• Knowledge of, or training in, other Office of Science and DOE information systems
• Able to format documents, prepare agendas, schedule meetings and schedule conference calls
• Expert editing skills
• Expert written and oral communication skills
• Able to research and track down historical documentation

Special Requirements:

• Must have experience with CONCUR.

PHYSICAL DEMANDS:
This position is a sedentary role. While performing the duties of this job, the employee will be sitting for long periods of time but will also be required to stand, walk, and communicate with others.

WORKING ENVIRONMENT:
All work will be performed indoors.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.