Position Details
Position Information
| Recruitment/Posting Title |
Grant Research Administrator |
| Posting Number |
25TM0144 |
| Department |
SC&I - Communication |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a
top 100 best large employer in America,
Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. The School of Communication and Information (SC&I) on the Rutgers-New Brunswick campus houses a dynamic community of scholars who conduct engaged research and teach in the areas of communication, information science, media studies, information technology, journalism, librarianship, organizational and health communication, public relations, and other professional practice areas. SC&I has about 2,500 enrolled students and teaches thousands of other Rutgers students in our five undergraduate programs, two master's degrees, interdisciplinary doctoral program, and non-degree continuing education programs. We value our culture of collegiality and work hard to support the success of our full- and part-time faculty, staff, and students. For more about the school and its activities, see:
http://comminfo.rutgers.edu. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Grant Research Administrator for the School of Communication and Information. The Grant Research Administrator provides comprehensive administrative and operational support for grant-funded research projects.
Among the key duties of this position are the following:
- Ensures efficient project management by overseeing timelines, budgets, and deliverables and serves as a key liaison between project stakeholders.
- Supports all phases of the grant lifecycle, from proposal preparation to post-award management, ensuring compliance with sponsor guidelines and institutional policies.
- Provides oversight and management of project timelines, sponsor requests, budget preparation, and deliverables.
- Participates in grant project meeting coordination and meeting management.
- Supports the preparation and processing of proposals, acceptance of awards, and negotiation of agreements in coordination with the existing grants infrastructure.
- Oversees data management plans and ensure procedures are effectively communicated within the team while ensuring accuracy and confidentiality.
- Serves as a liaison between project stakeholders, including the Principal Investigator/research team, administrative offices and regulatory bodies, and external collaborators, such as sub-recipients and vendors, on administrative issues, identifying solutions for exceptional circumstances and resolve problems at all stages of the sponsored programs lifecycle.
- Advises and/or assists research team on the procurement of supplies and other necessary grant items and categorizing under the appropriate grant.
- Manages the pre and post award aspects of a diverse portfolio of studies and maintain knowledge of federal and foundation sponsored grants.
- Supports ongoing research activities, including public outreach and dissemination of research findings.
- Assists in coordination of dissemination planning / event planning.
|
| Position Status |
Part Time |
| Hours Per Week |
10 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| FLSA |
Nonexempt |
| Position Salary |
$45.00 - $55.00/hr |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree or an equivalent combination of education/experience in the discipline.
- A minimum of five years of management experience with emphasis on grant management.
|
| Certifications/Licenses |
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| Preferred Qualifications |
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| Required Knowledge, Skills, and Abilities |
- Demonstrated experience building positive relationships and working effectively with PI's, all levels within the client organization, as well as external grantor agencies and subcontracting institutions, ensuring successful and timely grant submission.
- Experience with the following: preparing and/or reviewing administrative material for grant submissions; budget forecasting and management; ongoing monitoring of fund statements; financial management and monitoring of awarded grants, resolution of accounting problems/errors; functioning as a liaison to federal and non-federal grantor agencies and subcontracting institutions; monitoring grants and contracts for compliance issues.
- Critical thinking and decision-making skills - ability to evaluate all aspects of a situation and to independently make appropriate and timely decisions.
- Excellent oral and written communication, presentation, and interpersonal skills. Strong leadership and project management skills.
- Strong proficiency in Microsoft Office Suite and computer-based information systems.
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| Equipment Utilized |
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| Physical Demands and Work Environment |
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| Special Conditions |
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Posting Details
| Posting Open Date |
04/09/2025 |
| Posting Close Date |
04/17/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
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| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Apr 09, 2025