Engineering Office Coordinator

Severin Hotel

Ideally located in the heart of downtown Indianapolis, the four-diamond Omni Severin Hotel stands as the city's longest running luxury hotel and a beautifully restored piece of the city's history. The hotel elegantly combines the grandeur of the early 1900's with the modern amenities and superior service of today, and offers memorable experiences that are within walking distance to many leisure, business and cultural attractions.

Associates at the Omni Severin Hotel enjoy a safe and nurturing environment where anything is possible to make their career with Omni Hotels a reality. The pride in our associates, the engagement of our guests and the spirit of "Hoosier Hospitality" are just a few examples of why we are the employer of choice in the Indianapolis area. If you are a people pleaser, self motivated, and live to serve others, the Omni Severin Hotel is the hotel for you.

Engineering Office Coordinator - Omni Severin Hotel (Downtown Indy)
Organized. Efficient. The backbone of the Engineering team.

About the Role:
Looking for a role where you can stay organized, keep things running smoothly, and still be part of the action? As our Engineering Office Coordinator, you'll be the go-to support system for our Engineering department-balancing admin tasks, supply tracking, scheduling, and communications while staying connected to hotel operations. Ideal for someone who's great with details, enjoys variety, and thrives in a team environment.

What You'll Do:

Be the communication hub-answer calls, relay messages, and schedule meetings for the Director of Engineering

• Keep contractor records, insurance certificates, SOPs, and manuals up to date and organized

• Monitor inventory and order supplies so the team always has what they need

• Enter purchase orders, track invoices, and follow up on capital projects and maintenance requests

• Coordinate vendor contracts and contractor room requests

• Manage out-of-order rooms and keep other departments in the loop

• Support engineering staff with work assignments and daily task flow

• Help compile end-of-month reports and audits

• Open and close work orders in Synergy, and ensure data is accurate and timely

• Keep the Director's calendar on track and be the right-hand support on day-to-day operations

• Navigate software like Microsoft Office, Birchstreet, and Synergy like a pro

• Be familiar with hotel safety and emergency procedures

• Move around the hotel property when needed and help wherever the team needs support

What You'll Need:

• Prior experience as an office coordinator or in a similar administrative role

• Experience in customer service is a plus-this role supports many internal teams

• Strong organizational skills and the ability to juggle multiple tasks at once

• Great written and verbal communication skills (email, radio, and phone)

• Microsoft Office and general office software knowledge is a must

• Ability to stay calm, professional, and efficient under pressure

• A proactive mindset and ability to work independently without constant supervision

• Willingness to occasionally work weekends or varying shifts if needed

Bonus Points For:

• Familiarity with hotel systems like Synergy and Birchstreet

• Comfort navigating between indoor and outdoor environments for occasional physical tasks

• Interest in career growth within hotel operations or facilities management

Why You'll Love It Here:
Free meals while you work
Hotel discounts across the Omni brand
Supportive team environment with lots of cross-department collaboration
Learn on the job and grow your operations or admin career
No two days are ever the same!

If you're detail-oriented, love systems, and want to be part of a rock-solid hotel team-apply today and let's build something great together.