IT Project Administrator

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

The IT Project Administrator is responsible for coordinating the execution and documentation of all IT projects to ensure efficient use of resources, on-time delivery, and alignment with business objectives. This role supports the project team by compiling status reports, managing schedules, documenting activities, organizing project meetings, and tracking deliverables. The IT Project Administrator also helps identify system requirements, define project scope, and resolve routine technical or operational issues, ensuring all project phases are thoroughly documented and compliant with internal processes.

Essential Job Functions:

• Coordinate day-to-day activities of IT projects to ensure tasks are completed according to timelines and project plans.
• Compile and distribute project status reports and dashboards to stakeholders and leadership.
• Organize and facilitate project meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items.
• Track and update project schedules, milestones, and task progress using project management tools (e.g., MS Project, Smartsheet, Jira, or equivalent).
• Assist in identifying and analyzing systems requirements and defining project scopes, objectives, and deliverables.
• Coordinate internal resources and third-party vendors to support successful project execution.
• Monitor project risks and issues and assist in developing mitigation strategies.
• Ensure proper documentation of all project phases including initiation, planning, execution, and closure.
• Collaborate with cross-functional teams, including technical staff, business users, and external partners.
• Support project budgeting and procurement activities by tracking expenses and vendor contracts as needed.
• Maintain project documentation repositories and ensure version control for all project artifacts.

Necessary Skills and Knowledge:

• Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals.
• Strong problem-solving skills and ability to plan and deliver technical solutions independently.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deliver under tight deadlines.
• Strong analytical skills and attention to detail.

Minimum Qualifications:

• Associate's degree
• At least 2 years of related experience and scheduling and reports
• Clearance: Public Trust
• Citizenship: US Citizen by birth or naturalization

Pay and Benefits

The salary range for this position is $90,000 - $95,000 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.