Administrative Support Specialist

North Carolina Agricultural & Technical State University

$41,215 - $45,000

life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)

United States, North Carolina, Greensboro

Jun 18, 2025

Posting Details

Classification Information

Position/Classification Title	Administrative Support Spec
Classification Type	SHRA
Position required to work during periods of adverse weather or other emergencies:	N - Not Mandatory
Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education	Bachelor's degree or three years of relevant experience or a combination of education and relevant experience Have excellent interpersonal skills Have strong critical thinking, organization, and problem-solving skills Proficient written and verbal language skills
Required License or Certification

Position Overview

Primary Purpose of Position	The developing Physician Assistant ( PA) Program at North Carolina A&T State University is seeking an administrative support specialist to oversee administrative departmental tasks and projects. The Administrative Support Specialist oversees administrative aspects of the didactic and clinical phases of the Physician Assistant Program. It is expected that the Administrative Support Specialist will manage communications with key internal and external stakeholders, as well as provide administrative support toward consistently meeting programmatic goals. This position reports to the Department Chair and is expected to interface with applicants, students, and faculty. This person will work in conjunction with the department Chair, director or pre-clinical director, and director of clinical education for the oversight of administrative aspects of the didactic and clinical phases of the physician assistant program. This position reports to the Department Chair and is expected to execute at a high level with a particular focus on managing details and meeting student and faculty expectations.
Primary Function of Organizational Unit	North Carolina A & T State University is a public land grant high research institution that is committed to teaching and learning, scholarly and creative research, and effective engagement and public service. As the largest HBCU in the nation, our enrollment is over 13,487 students and our workforce includes over 2,000 employees. North Carolina A&T State University offers over 90-degree programs at the bachelors, master's, and doctoral levels through eight academic colleges. The University is one of the sixteen constituent units of the University of North Carolina ( UNC) and is accredited by the Southern Association of Colleges and Schools ( SACS). The strategic vision, preeminence 2023, focuses the University on interdisciplinary scholarly activities in a learner-centered environment. The John R. and Kathy R. Hairston College of Health and Human Sciences ( HCHHS) comprises six departments and the School of Nursing. The HCHHS offers the following undergraduate degree programs; Communication Sciences and Disorders, Health Services Management, Kinesiology, Nursing, Psychology, Social Work, and Sociology. At the graduate level, HCHHS offers four graduate degree programs including the Masters in Physician Assistant Studies (PA program), Master of Social Work ( MSW), Master of Science in Health Psychology and Ph.D in Social Work. Three additional doctoral programs are being developed; Doctor of Nurse practice ( DNP), PhD in Applied Psychology, and PhD in Sociology. The HCHHS is also home to the Center of Excellence in Integrative Health Disparities and Equity Research ( CIHDER), a hub for multidisciplinary research and community engagement efforts to alleviate health inequities. The HCHHS capitalizes on the synergistic relationships between these departments to develop advanced academic programming, enhance the mentoring of trainees, and conduct collaborative multidisciplinary research and scholastic activity. The Department of Physician Assistant Studies is a quickly growing department, and this position will play a key role in preparing for accreditation, admissions, and facilitating growth and development.
Work Hours	[8:30] to[5:30] on [Monday-Friday]
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Key Responsibilities and Related Competencies

Required Competency

Administrative Duties

Duties

May participate in the development of budget monitoring and approve expenditures.
Acting as the point of contact among the program leadership team
Administrative tasks as it relates to accreditation
Managing information flow in a timely and accurate manner
Managing program leadership calendars and arranging meetings
Act as the point of contact among key stakeholders in the program
Manage information flow in a timely and accurate manner
Make travel and accommodation arrangements
Prepare weekly, monthly, or quarterly reports
Format information for internal and external communication - memos, emails, presentations, reports
Other duties as assigned

Required Competency	Customer Service/Communication
Duties	Represent the program or function as the key contact and subject matter expert within the department, unit, or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

Required Competency

Coordination - Operations

Duties

Independently design, implement, administer, and evaluate day-to-day activities of programs and projects by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data; create reports; review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. Includes regular reports to department leadership.
Analyze and interpret policies; develop, revise, and implement procedures for programs or functions.
Organize and/or participate in outreach activities that may include developing communications and training and planning/promoting events and/or conferences.

Position Information

Working Title	Administrative Support Specialist
Competency Level	Advanced
Position Number	007552
Recruitment Range	$41,215 - $45,000
FLSA	Non-Exempt
Appointment Type	Permanent - Full-time
FTE
If Time Limited, Appointment Length
Organizational Division	Physician Assistant Program
Organizational Location	College of Health and Human Sciences
Organizational Unit	Physician Assistant Program

Posting Detail Information

Posting Number	SHRA2979
Open Date	06/16/2025
Close Date	07/18/2025
Special Instructions to Applicant	You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more: Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna - State Health Benefits of North Carolina NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link	https://jobs.ncat.edu/postings/37809