New

HR & Payroll Operations Coordinator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Jun 19, 2025

Position Information

Posting date	06/19/2025
Closing date
Open Until Filled	Yes
Position Number	1129355
Position Title	HR & Payroll Operations Coordinator
Hiring Range Minimum	$21.57
Hiring Range Maximum	$26.96
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	M-F
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Supports payroll processing and HR operations for the School of Arts & Sciences, with a focus on staff and student employee transactions. Plays a central role in coordinating biweekly and student payroll submissions and approvals, maintaining accurate records, and supporting compliance across payroll functions. On the HR side, assists with process documentation, internal communications, onboarding coordination, and file organization. Serves as a tech-savvy, detail-oriented point of contact for employees and departments across the school. Works collaboratively with both the Payroll and HR teams to promote efficiency, accuracy, and a positive service experience.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Education and Experience Bachelor's degree or equivalent combination of education and experience. 2+ years of experience in payroll, HR, finance, or a related administrative role. Experience with timekeeping or HR systems (e.g., Kronos, HRMS, or OnBase) preferred. Skills, Knowledge, and Abilities Strong organizational skills with keen attention to detail. Excellent communication and customer service skills. Ability to manage and prioritize multiple tasks with accuracy and professionalism. Comfort with process documentation and working with shared templates or guides. Proficiency in Microsoft Office tools, especially Excel and Outlook. Ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Commitment to respectful, inclusive communication and service.
Preferred Qualifications
Department Contact for Recruitment Inquiries	Melissa Hennessey
Department Contact Phone Number	603-646-6597
Department Contact for Cover Letter and Title	Melissa Hennessey, Assistant Director, Payroll & Compensation Systems
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/79375

Key Accountabilities

Description	Payroll Processing Processes biweekly payroll transactions for staff and student employees. Monitors and follows up on student timecard approvals to ensure timely and accurate submission. Enters job changes, labor distributions, and pay actions into HRMS and Kronos. Assists in reviewing payroll entries for completeness and compliance. Tracks and communicates key deadlines to departments.
Percentage Of Time	35%

Description	HR Process Support Documents routine HR workflows and maintains shared templates and guides. Organizes and maintains employee files and transactional records. Supports process consistency across the HR team through documentation and tool development.
Percentage Of Time	20%

Description	Employee and Department Support Serves as a first point of contact for payroll and HR-related questions. Communicates with departments and employees to resolve minor issues or collect missing items. Supports onboarding and orientation steps including I-9 coordination and document collection.
Percentage Of Time	15%

Description	Communications and Resources Drafts and distributes internal updates, reminders, and how-to instructions related to payroll and HR processes. Helps maintain resource materials, forms, and shared documentation libraries. Contributes to user-friendly tools that improve department understanding and compliance.
Percentage Of Time	15%

Description	Compliance and Reporting Assists with internal reporting needs, documentation audits, and compliance checks. Prepares and maintains payroll and HR data in OnBase and other tracking systems. Ensures that data entry and document storage follow institutional guidelines.
Percentage Of Time	10%

Description	Collaboration and Team Support Participates in regular team meetings, trainings, and improvement initiatives. Provides backup support during peak volume or team absences. Supports shared goals across Payroll and HR teams in a proactive and collaborative manner.
Percentage Of Time	5%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.