Administrative Assistant

CF Industries
paid time off, 401(k)
United States, Illinois, Northbrook
Jun 23, 2025
At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy. Function: Administrative Job Summary:The position of Administrative Assistant - Operations Support, performs a wide range of confidential administrative duties supporting Distribution Facilities (DF). This position takes direction from Lead Administrative Assistant and is responsible for overall administrative support and analysis. The incumbent will make continuous use of accounting, technical, and business vocabulary, will rely on organizational procedures, and will be required to make independent decisions. Job Description: Supports the contractor safety approval process and serves as a liaison between ISNetworld, DF locations and contractors Updates and maintains Procurement database with certificate of insurance documents Serves as the liaison with Corporate Purchasing and Procurement. Assists in entry of requisitions and new vendor requisitions in Avantis. Provides Accounting invoice support for DF field supervisors, reconciles monthly procurement credit card purchases for all regions Processes monthly telecommunication invoices for all DF sites Provides assistance as needed for entire DF team; generates daily, weekly & monthly reports; maintains supplies inventory; serves as Fire Marshal Updates and maintains various manuals as needed Travel arrangements as requested and processing of expense reports Assists with the Annual Medical Recertification Program by generating reports, facilitating with third party medical providers, and maintaining confidential employee medical records Provide clerical assistance as needed including mail delivery/pick up, maintain files, scan, photocopy, assist in generation of power point presentations, reserve conference rooms, order food service and technology setup for meetings, maintains office supplies, process invoices and other projects as assigned Processes Employee ID Cards for DF employees through Full Identity, Inc. Provides OpenText document management leadership Serve as back up to Lead Administrative Assistant and EHS Support Administrative Assistant Complete other duties or special projects as assigned Qualifications Five years administrative experience Advanced proficiency with MS Office and overall affinity and interest in new technology Multi-tasker who works independently and is self-motivated Excellent organizational, time management and leadership skills, excellent verbal and written communication skills, strong analytical and financial skills Background in accounting is beneficial Estimated base pay for the position is typically between: $48,200 - $59,800 The actual base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role, and could be outside of the posted pay range. In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, a health savings plan with a company contribution and a match, dental and vision benefits, a well-being incentive program, 401(k) Plan which provides a protentional of receiving between 10% and 13% of employer's contribution, life and disability insurance, paid time off programs and much more! Additionally, we offer several Flexible Work Arrangements to support a healthy work-life balance. For more detailed information on the CF programs, please visit our Total Rewards website at: https://cftotalrewards.com/ FMLA: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf Employee Polygraph Protection Act https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf Employees in Canada can learn more about their rights by viewing the "Canadian Human Rights Act". If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us attalentacquisition@cfindustries.com. JOIN OUR TALENT NETWORK