Space Management Coordinator

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

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Position Summary:
We have an exciting opportunity to join our team as a Space Management Coordinator.

Reporting to the Assistant Director of Space Planning and Management, the Space Management Coordinator is responsible for the production of planning and predesign studies that meet a broad range of NYULH's objectives. This role is also responsible for the upkeep of enterprise drawing files, survey and documentation of newly acquired and leased sites, and assisting in drawing integration to Space Planning + Managements IWMS/CAFM system. The Space Management Coordinator will have a dotted reporting line to the Senior Manager Space Data.

Job Responsibilities:

• Provide necessary support to Space Planners in their managing space requests, space programs and space allocations
• Conducts space audits, provides guidance regarding space utilization, track MAC (move-add-change) scenarios, and ensure completion of From-To lists
• Initiate and manage communications internally within RED+F and externally to obtain pertinent information to update space inventory database
• Support the Campus Planning Office in developing and producing reports and plans for test-fits and feasibility studies for space planning or capital projects
• Ensure completeness and accuracy of the Space Inventory to reflect current real estate portfolio
• Support the building, maintenance and update of the NYULHS Space Inventory, integrating CAD documents and a relational database of properties owned or leased by NYULHS.
• Assist RED+F in general space planning, space information management and reporting in the context of NYULHS' overall strategic plan
• Field measure new properties (owned and leased), inspect, verify and confirm existing conditions, gather all related and required information necessary to document into AutoCAD drawings
• Develop, revise and standardize AutoCAD drawings in compliance with RED+F SP+M Design Guidelines.
• Propose, develop a logical sequence approach to room numbering that will serve as a wayfinding tool for building users, as well as method of identifying space for planning, scheduling and other operational purposes. Act as resource to other SP+M members on room numbering efforts.

Minimum Qualifications:

• A Bachelor's Degree
• Three years' experience with Computer Aided Design (CAD)
• Knowledge of Computer-Aided Facility Management (CAFM) and/or database management required
• Experience with academic, healthcare, research facility/laboratory, or space planning preferred
• Must be fluent in relevant software and possess excellent communication skills and graphic proficiency
• Ability to maintain a close attention to detail and multi- task in a fast-paced environment
• Some understanding of RDBMS (Relational Database Management Systems) is key to job performance
• Basic Qualifications; Archibus/Overlay v. 14, AutoCAD 2000 or above, MS Access, MS Excel

Preferred Qualifications:

• Highly organized and motivated, and capable of working on several initiatives simultaneously
• Knowledge of medical equipment, commercial office furniture systems and standards, and experience with 3D modeling software for conceptual planning and predesign studies is highly desirable
• Strong oral and written communication skills, analytical skills and creative vision are required
• Ability to work with a broad range of institution clients and develop positive client relations is required
• Ability to partner closely within Campus Planning members and RED+F units in a collaborative team environment, and have a proactive approach to the definition and production of work products is essential
• Capacity and initiative to function independently, assuming ownership and responsibility for projects and the ability to follow-through on assignments without regular supervision or prompting
• Leadership to drive assignments and work collaboratively with diverse, cross-functional teams to achieve common objectives and deliver results
• Exceptional organizational skills and keen attention to detail and accuracy with an ability to manage multiple assignments, prioritize work, and manage timelines
• Proficiency with all the technology involved to communicate and reach our constituents in a manner that is open, accessible, and clear
• Discipline, maturity, and composure necessary to perform professionally within a demanding environment and navigate a challenging and ever-changing landscape.
• Qualified candidates must be able to effectively communicate with all levels of the organization

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View NYU Langone Health's Equal Employment Opportunity (EEO) policy, Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $86,920.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here