Administrative Assistant II - Ophthalmology, Santa Monica

University of California - Los Angeles Health
United States, California, Santa Monica
Jul 02, 2025
Description We are seeking a proactive and customer-focused Administrative Assistant to join our Ophthalmology multi-specialty clinic in Santa Monica. This position plays a vital role in ensuring smooth insurance authorization processes and supporting our heavy call volume.Responsibilities include, but are not limited to: Obtain authorizations and required documentation prior to appointments Answer high volume of phone calls and assist with patient inquiries Register patients and verify insurance coverage and eligibility Collect patient payments and perform encounter registration in EMR systems Obtain and upload outside records and referrals as needed Provide front desk support Salary Range: $26.42-37.49 Hourly Qualifications Required Minimum of 2 years working in a medical office. Familiarity with current patient billing practices andgovernmental programs to ensure reimbursement. Experience scheduling patient appointments in computerized appointment scheduling system. Excellent interpersonal skills which promote pleasant and effective communication with patients, staff and doctors. Excellent organizational skills and ability to maintain records in a clear and orderly manner at the direction of the Office Manager. Working knowledge of medical terminology and diseases, as it applies to the eye. Sufficient computer keyboard skills to perform appointment scheduling, encountering, emailing, and other related computer tasks. Ability to prioritize tasks in a systematic manner to maximize efficiency. Ability to work with frequent interruptions and to complete assignments in a timely manner. Ability to work independently with minimal supervision. Ability to multitask effectively. Flexibility and adaptability given the dynamic nature of medicine and departmental needs. The ability to interact calmly and effectively with providers, staff, as well as patients with difficult personalities. Preferred Two years' experience working in a medical teaching institution. Two years' experience in ophthalmology practice setting.