Regulatory Compliance and Indirect Tax Manager

Brown and Caldwell is looking for an Regulatory Compliance and Indirect Tax Manager to drive compliance function of our profitable and growing company. This role plays a critical role in ensuring financial integrity, indirect tax, compliance, and regulatory insight within a consulting environment. The Regulatory Compliance and Indirect Tax Manager will also participate in developing department process improvement strategies while maintaining and monitoring internal controls.

Detailed Description:

Brown and Caldwell has an exciting opportunity for a full-time Regulatory Compliance and Indirect Tax Manager in our growth-oriented engineering, environmental consulting, and construction management firm. The Regulatory Compliance and Indirect Tax Manager is a vital member of Corporate Finance and Accounting team. This position is responsible for supervising the timely and accurate preparation and submission of indirect tax returns, local business license registrations, supporting the legal department and project teams to ensure contract compliance with FAR/DFARS regulations, and preparation of incurred cost submissions. This role will perform key accounting, compliance, and financial reporting tasks as needed. The ideal candidate should have a solid understanding of generally accepted accounting principles, experience in FAR and CAS cost accounting requirements, and the ability to adapt to the complexities of regulatory reporting requirements. They should be detail-oriented, collaborative, and eager to contribute to the efficiency of BCs operations by leading financial efforts in support of both internal stakeholders and government agencies.

Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Indirect Tax

• Review, approve and file all US indirect tax returns and related calculation support (sales tax, use tax, business & occupation tax, property tax).
• Review, approve and file all Canada indirect tax returns and related calculation support (GST, HST and QST).
• Review and reconcile indirect tax general ledger accounts and propose journal entries to record accruals as needed.
• Research indirect tax laws and monitor new tax legislation and work with third party consultants as needed to keep internal tax research up to date and ensure that BC is filing all necessary tax returns.
• Prepare indirect tax policies and procedures as needed for use by internal and external stakeholders and educate internal personnel on changes in tax laws.
• Collaborate and coordinate with internal personnel to resolve indirect tax calculation issues, review and approve tax exemption requests and provide guidance on corrective actions needed to prevent future tax calculation issues.
• Oversee and review business license registration and renewal process.
• Propose and lead process improvement initiatives geared towards streamlining and making the indirect tax compliance process more efficient.
• Prepare ad hoc schedules as requested by management.
• Participate in various indirect tax projects as requested by management including lead indirect tax compliance automation initiatives.
• Manage all aspects of indirect tax audits including communicating with and resolving disputes with tax auditors, researching tax statutes, preparing audit support, and providing updates and guidance to Controller on the status of the audits.

Regulatory Compliance

• Prepare and submit Incurred Cost Submissions (ICS) and provisional billing rates to ensure compliance with government requirements.
• Lead indirect cost report submission process, through completion of the Incurred Cost Electronically (ICE) Model
• Oversee the development, monitoring, and reporting of indirect cost structures, ensuring alignment with contract terms and internal financial goals.
• Support the pricing and cost proposal process, working with BC project teams to ensure accuracy and competitiveness.
• Serve as a point of contact State and 3rd-party cost and pricing audits, providing timely and accurate documentation and responses.
• Maintain knowledge of and ensure compliance with government contracting regulations and standards.
• Contribute to ongoing system and process improvements, including ERP enhancements and reporting automation.
• Participate in special projects and ad hoc financial analysis as needed.

• Define labor rates and pricing structures (e.g., GSA)
• Manage and negotiate indirect cost rate agreements
• Serve as internal point of contact and counterpart to external auditing firm
• Stay informed of changes to the FAR and other relevant regulations
• Other operational duties as required

Desired Skills and Experience:

• Bachelor's Degree in financial or governmental accounting
• 5+ years of progressive accounting experience (combination of public accounting and professional services or engineering/construction industry a plus)
• 3+ years of management experience
• Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM) required
• Demonstrated understanding of Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS).
• Demonstrated experience preparing ICS packages, provisional billing rate submissions, and cost proposals.
• Understanding Of Contract Types i.e., Cost-Reimbursable, Fixed-Price, Time and Materials.
• Effective communication skills (oral and written); must be able to effectively relay information to various audience groups, including but not limited to, customers and prospective customers, managers, leadership, colleagues, and business associates.
• Proficiency using Microsoft suite programs including Excel for large data analysis (pivot tables, VLOOKUP, etc.) and Adobe PDF
• Self-starter with a high degree of integrity, professionalism, and reliability
• Ability to prioritize, manage and meet deadlines
• Demonstrated flexibility and experience with problem solving, fostering teamwork, managing change, and providing direction for staff

Salary Range: The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A:
Salary $106,000 - $145,000

Location B:
Salary $117,000 - $160,000

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.