Administrative Specialist

At Arete, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation's most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

Discover your future with us.

As an Administrative Specialist at Arete, your primary responsibilities include:

• Front Desk & Office Support: Collaborate with facilities, security, HR, and IT teams to provide general assistance as needed.
  • Able to lift 30+lbs, move equipment, assemble furniture.
• Office Inventory Management: Order and maintain all office supplies, snacks, drinks, and office equipment ensuring stock levels meet business needs.
• Event Coordination: Support morale events, including planning, logistics, and execution on budget.
• Invoice & Financial Processing: Manage invoices, reconcile credit card statements, and oversee petty cash transactions.
• Meeting & Catering Coordination: Schedule and coordinate internal and external meetings, including ordering and setting up lunches.
• General Administrative Support: Assist with daily office tasks and general administrative support to various teams as needed.

This is an onsite, non-exempt, non-supervisory, full-time position located at our Healdsburg, CA office.. Standard working hours are Monday through Friday 8:00am-5:00pm.

Nice to have:

• Minimum of 1 year working as an Administrative Assistant, Office Administrator, or similar role.

The salary range for this role is $55,000 to $60,000; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate's work experience, education/training, and key skills.

Other Considerations

Arete is committed to the principles of equal employment opportunity and nondiscrimination, and we believe every person has the right to be treated with fairness, dignity, and equal consideration.

Arete is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, marital status, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

U.S. citizenship is required to meet position eligibility.

Successful passage of a criminal background screen is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Arete will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Arete Human Resources at 818-885-2200 for assistance.