New

College/Division HR Coordinator

Georgia State University
$45,000-$55,000
United States, Georgia, Atlanta
1 Park Place (Show on map)
Jul 22, 2025
Description : Georgia State University Andrew Young School of Policy Studies Dean's Office The Andrew Young School of Policy Studies (AYSPS) Dean's Office seeks to hire a College/Division Human Resources (HR) Coordinator to provide support to the College HR Officer and all HR functions for the area. The scope of responsibility will include these specific duties, but is not limited to the following: Coordinates/manages the hiring, payroll, and HR functions for the College's Graduate Assistants, Part-Time Instructors, Student Assistants, Temporary Staff, and Adjuncts with such duties including: Inputs payment data in the PPGRA system & resolves any problems related to payroll Collaborates with the Office of Academic Assistance and departments regarding tuition waivers Monitors information and verifies records such as transcripts Maintains personnel files and a database; ensures all new hire paperwork completed & to payroll in required deadlines Communicates relevant policies and procedures to centers and departments as necessary and provides training and support in the hiring process Initiates/approves Personnel Action Forms for graduate assistants, part-time instructors, student assistants, adjuncts, and temporary employees Assists the College Human Resources Officer with various administrative and clerical duties relating to: Faculty Recruitment: (making files, labels, copies, scanning, drafting forms for signature, records of current searches, initiating background checks, file completion and close out). Promotion and tenure process including pre, post and NTT reviews: (making files, labels, ensuring binders are received and delivered, copies, scanning, admin assistance with Sharepoint folders). Annual faculty and staff contract/salary letters (verifying accuracy w/ CHRO; disperse & collect; enter information into database). Annual faculty and staff performance evaluation process: (verifying signatures & ensuring CHRO has read; collect, copy and forward to HR/Records; enter information into database). Staff hiring: (back up entry initiator in Taleo & SharePoint; make and ensure files complete for all new hires; all appropriate documents printed from Taleo). Maintaining accurate and up to date lists for all employees (active and inactive). Respond to departmental inquiries as appropriate. Ensure HR forms, policies, etc. are up to date and placed on our AYS webpage. Attend appropriate HR related meetings to stay abreast of University policies and procedures. Coordinate electronic AYSPS directory to ensure information on position, titles, and contact is correct. P-Card Coordinator for the Dean's Office, Office of Academic Assistance, and Career Services. Manages Scholarship Coordination for the Andrew Young School of Policy Studies. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and two years of related experience; or a combination of education and related experience. Preferred Requirements: Previous experience associated with higher education/academic office environment Direct HR experience. Experience with PeopleSoft, Taleo, and other HRIS systems. Excellent Verbal and Written communications. Highly proficient utilizing Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Strong organizational acumen and proclivity for attention to details. Able to multi-task, proactive with independent decision making. Ability to think critically about issues and identify solutions. A self-starter, quick learner with an awareness to meet deadlines. Ability to build and maintain collaborative relationships. Exhibit a willingness to learn new applications and utilize technological solutions in approaching tasks. Previous experience associated with higher education/academic office environment. Direct HR experience. Experience with PeopleSoft, Taleo, and other HRIS systems. Excellent Verbal and Written communications. Highly proficient utilizing Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Strong organizational acumen and proclivity for attention to details. Able to multi-task, proactive with independent decision making. Ability to think critically about issues and identify solutions. A self-starter, quick learner with an awareness to meet deadlines. Ability to build and maintain collaborative relationships. Exhibit a willingness to learn new applications and utilize technological solutions in approaching tasks. College/Business Unit : Andrew Young School of Policy Studies Department : Andrew Young School Location : Atlanta Campus Shift : M-F\| 8:30 AM- 5:15 PM Salary : $45,000-$55,000 Pay Grade : 13 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 07/22/25, 2:05:40 PM Closing Date : 08/18/25, 3:59:00 AM Special Instructions : To be fully considered for this position all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Cover Letter Three professional references. #LI-JB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.