Business & Operations Analyst

NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION.
Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.

This position may be considered for partial or full remote work, subject to the terms of a telecommuting agreement, with the potential need to come to campus for meetings on occasion. While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working in person at a UCSC worksite.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-07-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Under leadership of the Vice Chancellor for Research, the Office of Research has primary responsibility for research policy, planning and administration of the UC Santa Cruz Research enterprise. The Office of Research supports the research community through five units: the Office of Sponsored Projects, Research Development, Office of Research Compliance Administration, Industry Alliances & Technology Commercialization and the Office of Research Business & Operations.

JOB SUMMARY

The Office of Research Business and Operations Analyst will use skills as a seasoned and experienced professional to support the business and financial operations of the Office of Research. This position will be part of the Business & Operations Team and will report to the Sr. Divisional Resource Manager. This position will supervise student employees. The analyst will support short- and long-term planning for the organization. The analyst must demonstrate good judgment in selecting methods and techniques to obtain effective solutions. The analyst will support financial reporting, analyses, transfers, purchases, and contracts for the Office of Research and associated recharge units.

APPOINTMENT INFORMATION

Budgeted Salary: $90,000 - $95,250/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: This position may be considered for partial or full remote work, subject to the terms of a telecommuting agreement, with the potential need to come to campus for meetings on occasion.

Union Representation: Non-Represented

Job Code Classification: 007709 (FINANCIAL ANL 3) - Grade 22

Travel: Never or Rarely

JOB DUTIES

40% - BUDGET & RESOURCE MANAGEMENT

• Manages, plans, and administers operational support for the Office of Research (OR), where operations are significantly complex in terms of budgetary funding, number of staff, and breadth of scope due to the research-support focus.
• Gathers, analyzes, and interprets complex financial data to support strategic decision-making. Provides financial modeling, prepares and summarizes both routine and ad-hoc financial reports, such as operating forecasts, sources and uses reports, quarterly and annual reporting, etc.
• Tracks unit performance against established goals and budgets for the units and the Division.
• Managing day-to-day financial activities including salary cost transfers, transfers of expense and funds, and preparing and reviewing financial transactions initiated by others.

25% - ANALYSIS & DATA

• Develops and prepares moderate to complex financial and resource analysis in support of the Office of Research's mission. Includes analyzing historical data to understand past performance, evaluating current trends, and forecasting future financial and resource needs.
• Supports informed decision-making by providing insights and recommendations related to budgeting, planning, and resource allocation at both the unit and divisional levels.

20% - RECHARGE & POLICY

• Performs recharge administration, including the development and implementation of recharge rates in compliance with university policies. Also assists with facility and space logistics, as well as budget management, helping to ensure efficient use of resources and alignment with operational goals across research units.
• Coordinates and implements department and Division allocations. Conceives of and maintains department chart of accounts, other data management tools, and related business processes.
• Ensures appropriate internal controls are established and maintained, as well as strengthened to safeguard university resources. Will support compliance with university policies and procedures, promote sound financial practices, and help mitigate risk across operational and financial activities.
• Provides guidance to unit directors and employees on financial policy and appropriate use of funds.

10% - CONTRACTS & PURCHASING

• Management of complex contracts and purchase orders on behalf of OR.

5% - STUDENT SUPERVISION

• Supervise student employees.

REQUIRED QUALIFICATIONS

• Bachelor's degree in a related area and/or equivalent experience and/or training.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management.
• Thorough knowledge of financial analysis and reporting techniques using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.
• Demonstrated skills with but not limited to common computer applications, including Microsoft Office, Google Applications or, equivalent, etc..
• Proven skills in short-term and long-term planning, analysis, critical thinking, and problem-solving.
• Proven verbal communication skills.
• Proven written communication skills.
• Proven interpersonal skills.
• Proven organizational skills with the ability to multitask, pay attention to detail in a high-volume environment.
• Proven service orientation skills.
• Proven ability to effectively present information verbally and in writing clearly and concisely.
• Proven ability to work independently and innovatively with minimal direction.
• Ability to function as a member of a team.
• Ability to independently gather required information to organize and perform financial analysis assignments.

PREFERRED QUALIFICATIONS

• Experience using organization purchasing system to manage ongoing contracts and orders.
• Experience with recharge administration, including facility support and financial management.
• Solid knowledge of common University-specific computer application programs.
• Experience using UC Santa Cruz online financial and administrative applications.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• This is a fully remote position, and the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager; travel expenses not covered.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.