Office Support Coordinator

CLA is dedicated to building a culture that invites different beliefs and perspectives to the table, so we can truly know and help our clients, communities, and each other.

CLA is currently seeking an Office Support Coordinator (Internal Operations Coordinator) in our Century City, CA office. This role supports the Operations Director, Finance Coordinator, Service Processing Coordinator, Impact/People Coordinator, Marketing/CRM Coordinator, and other professionals and paraprofessionals. They are responsible for front-office administration.

How you'll create opportunities in this Office Support Coordinator role:

*Front Office Administration: Answer phones, as needed (coordinate with other offices). Manage front desk hosting for clients and guests. Manage parking needs for guests. Coordinate all mailing including UPS and certified and add charges to billing system by client. Coordinate office maintenance and maintain production room including all supplies & copier needs.

*Conference Room Management: Coordinate all food orders and clean up thereafter. For any conference room booked - proactively inquire of what is needed. Assist with booking additional space as needed. Ensure the rooms are reset (chairs) nightly. Coordinate Learning and Development needs with Impact/People Coordinator.

*Peak Season Assistance: Support Tax Processing Coordinator and tax services team. May assist with stuffing and mailing tax organizers, scanning, assembly and delivery as needed.

*Engagement Team Assistance: Attend to various tasks for engagement teams through a task management system in Outlook, including, but not limited to: research for venues for events, dinners, etc. and ad hoc needs of the teams.

*Internal Operations Team: May assist with entering contact information into the CRM and have other accountabilities across other internal operations roles.

What you will need:

• 1 year of relevant experience required.

• High school degree or equivalent experience is required.

• Proficiency in Microsoft (MS) Windows and Office Products is required. Regular use of MS Word, MS Excel, MS Outlook, MS PowerPoint, CRM, Adobe, and other internal systems.

The wage range for this position is: $23.60 - 33.04 Hourly

Factors such as geography, experience, education, skills, and knowledge may impact position of pay within the range.

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