Administrative Specialist II

Operations Support Team

This is a 3 year, full-time (40 hours/week), on-site contract role located in Indiana.

We're seeking an Administrative Support Specialist to provide day-to-day operational and clerical support to technicians and supervisors in a Fleet Garage environment. This role ensures smooth daily operations through accurate expense reporting, time entry, work order management, and coordination of business processes.

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  5+ years of administrative or operational support experience

  
  
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  Strong attention to detail with experience in expense reporting, invoicing, time entry, and work order management

  
  
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  Skilled in Microsoft Word, Excel, PowerPoint, and other business applications

  
  
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  Familiar with licensing requirements and storm support processes

  
  
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  Experience supporting garage, fleet, or parts operations highly desirable

  
  
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  Proficient in tools such as Power Automate, Maximo, CAPs, MyTime, and expense management systems

  
  
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  Flexible and able to back up other regional work management specialists during absences or vacancies

  
  
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  Strong organizational, communication, and prioritization skills

  
  

In this role, you will support the Fleet Garage team by:

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  Managing expense reporting, invoices, and charge guidelines

  
  
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  Maintaining time entry systems and ensuring accuracy

  
  
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  Coordinating licensing documentation and compliance needs

  
  
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  Assisting with storm support processes when needed

  
  
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  Handling work order management and updates in support of fleet operations

  
  
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  Preparing correspondence, reports, and presentations using Microsoft Office tools

  
  
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  Receiving and directing calls, visitors, mail, and email

  
  
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  Arranging business travel, coordinating meetings, and tracking expenses

  
  

You will also serve as a backup to other regional work management specialists to ensure continuity of operations.

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  Bachelor's degree or equivalent work experience preferred

  
  
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  5+ years of administrative or clerical support experience

  
  
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  Background in operations support, fleet/garage environments, or expense management strongly preferred

  
  

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  This opportunity is on-site in Noblesville, Indiana and requires full-time presence

  
  
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  The pay for this W-2 position ranges from $22.21 - $22.98 per hour

  
  
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  This position may be eligible for benefits such as PTO, health insurance, and 401(k) depending on tenure and hours worked