Executive Assistant - Full Time Seasonal - San Diego Zoo Wildlife Alliance

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors - the San Diego Zoo and San Diego Zoo Safari Park - giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION
The Executive Assistant is responsible for supporting the assigned leader with all administrative support. The ideal candidate will have the ability to prioritize, organize and coordinate a wide variety of administrative functions as well as act as a liaison to internal and external customers. This position requires a highly organized and self-motivated person with paramount customer service skills. This position reports to an Executive Team Member.

WHAT YOU WILL DO

• Provides advanced-level administrative tactical support to assigned Executive.
• Responsible for executive scheduling, including but not limited to, managing outlook calendar, arranging travel and accommodations and arranging tours as needed.
• Takes meeting minutes as required; distribute and follow up on action items as needed.
• Organizes, composes, and maintains a variety of written communication, reports, proposals, and correspondence.
• Coordinates, prepares, and monitors budget(s) as assigned and prepares expense reports using organizational applications.
• Maintains office and specialized procedures, files, and systems as required.

WHAT ARE WE LOOKING FOR?
JOB EXPERIENCE

• Must have 3 years experience in increasingly responsible, diversified and confidential administrative work supporting a C-suite executive.
  

EDUCATION AND CERTIFICATIONS

• High School Diploma required.

SKILLS AND KNOWLEDGE

• Must have strong organization skills.
• Effective interpersonal skills.
• Effective customer service skills.
• Able to operate moderately complex computer software programs.
• Demonstrated ability to handle complex interpersonal situations with a high level of tact and diplomacy.
• Able to manage multiple projects with competing deadlines using effective time management skills.
• Demonstrated ability to work effectively with teams and others in a diverse environment.
• Able to communicate effectively (verbal and written).

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program
  

IMPORTANT DETAILS

• Location: San Diego, CA
• Position Type: Hourly Full-Time Non-Exempt Three Month Seasonal Position
• Hourly Rate: $37.13

Fraudulent Recruiting
Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.

If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.

Be an ally for wildlife by joining our team!

At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.

As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. We are not offering sponsorship for this position at this time.

San Diego Zoo Wildlife Alliance is a drug free workplace.