New

Phone Operator/Front Desk Agent

HEI Hotels & Resorts
life insurance, vision insurance, 401(k)
United States, Pennsylvania, Pittsburgh
Sep 04, 2025
About Us At the Pittsburgh Marriott City Center, we don't just offer exceptional hospitality - we offer exceptional careers. Located in the heart of the city, just steps from Acrisure Stadium and across from PPG Paints Arena, our hotel blends modern style with authentic Pittsburgh charm. What truly sets us apart is our people. We believe that our success begins with an engaged and empowered team. That's why we're committed to providing a supportive, inclusive, and dynamic workplace where every associate can grow and thrive. With comprehensive benefits and a culture rooted in respect and belonging, the Pittsburgh Marriott City Center is more than just a place to work - it's a place to build your future. Discover how far your potential can take you. Join us today. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview AYS Operator (At Your Service Operator)/ Guest Service Agent The AYS Operator is the central point of contact for guest requests, handling all incoming calls with professionalism and care. They coordinate with departments such as housekeeping, engineering, and front desk to ensure guest needs are met quickly and efficiently. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment while delivering exceptional service that reflects the hotel's hospitality standards. Key Responsibilities Answer and route all internal and external calls promptly and professionally. Respond to guest requests via phone, chat, or internal systems (e.g., wake-up calls, housekeeping, engineering, amenities). Enter and track service requests in the hotel's system, ensuring timely follow-up and completion. Maintain a thorough knowledge of hotel services, hours of operation, and local information to assist guests. Communicate effectively with departments (Housekeeping, Engineering, Front Desk, F&B, Security, etc.) to coordinate guest needs. Handle emergency calls (fire alarms, medical emergencies, security concerns) by following established protocols. Monitor and maintain accuracy of service orders and logs to ensure guest satisfaction and proper recordkeeping. Uphold brand service standards, ensuring that every interaction reflects care, courtesy, and professionalism. Qualifications and Skills Hotel experience preferred. Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts. Ability to stand and move throughout front office and continuously perform essential job functions with or without reasonable accommodation. Ability to access and accurately input information using a moderately complex computer system. Ability to observe and detect signs of emergency situations. Ability to establish and maintain effective working relationships with associates, customers and patrons. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Compensation Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dentalprograms through Anthem Blue Cross Blue Shield as well asVision insurance programsthrough EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.