Administrative Professional Sr

SUMMARY
The Senior Administrative Professional supports advanced department administrative office functions and provides high level customer service. The Senior Professional relieves a division director, department manager or other organization official of many administrative details.

Additional Information
Department Name: Planning Design Construction
Job Status: Full time, 40 hours
Shift: Monday to Friday 8am to 5pm. In person role

POPULATION SPECIFIC CARE
* No direct patient care.

ESSENTIAL FUNCTIONS
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.

* Provides advanced administrative functions and manages processes that support a department and its team members. Contributes to workflow improvement.
* Provides complex administrative support such as creating presentations, creating meeting agendas, taking notes, creating workflow charts and graphs, and managing department website. Responsible for proofreading and editing written communications with a high degree of complexity.
* Assists in special department projects as directed by department leadership. May involve tracking project times, compliance, maintaining logs, and communication updates to team or management.
* Assists in training and orienting team members to department as needed. May include editing and compiling of training documentation.
* Coordinates accounts payable and accounts receivables or performs purchasing card reconciliations for department. May include: invoice generation and tracking; creating, maintaining and tracking quotes.
* Coordinates multiple calendars and schedules including leadership and department calendars and events. May coordinate business travel plans.
* Prepares, distributes, and communicates reports as needed. Assists with documented preparation for grants and contract submittals.
* May perform some data entry functions into various database systems. Orders, maintains and tracks supplies and inventory.
* Provides reception support and other administrative support functions including answering and directing phone calls, responding to and sending fax, mail, email communications and providing copy services.
* Provides customer service support and assistance to patients, families, internal team members and external vendors and partners.

SCOPE AND LEVEL
Guidelines: Guidelines are generally but not always clearly applicable, requiring the employee to exercise judgment in selecting the most pertinent guideline, interpret precedents, adapt standard practices to differing situations, and recommend alternative actions in situations without precedent.
Complexity: Duties assigned are generally complex and may be of substantial intricacy. Work assignment is performed within an established framework under general instructions but requires simultaneous coordination of assigned functions or projects in various stages of completion.
Decision Making: Exercises judgment and discretion, and is responsible for determining the time, place and sequence of the work performed.
Communications: Contacts with the public or employees where explanatory or interpretive information is exchanged, defended, and gathered and discretion and judgment are required within the parameters of the job function.
Supervision Received: Performs work with minimal supervisory oversight. Under general supervision, the employee receives assignments and is expected to carry them through to completion with substantial independence. Work is reviewed for adherence to instructions, accuracy, completeness, and conformance to standard practice or precedent. Recurring work clearly covered by guidelines may or may not be reviewed.

MINIMUM QUALIFICATIONS
Education, Experience, Licensure, Certification

* EDUCATION - High School Diploma or equivalent.
* EXPERIENCE - Two years of administrative and customer service experience.
* EQUIVALENCY - A relevant associate or bachelor's degree may substitute for the required experience on a year for year basis.
* CERTIFICATION(S) - N/A
* LICENSURE - N/A

Salary Information
Pay is dependent on applicant's relevant experience.

Hourly Range: $22.20 to $33.30

Benefits Information
Here, you matter. As a Children's Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.

As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April.

Children's Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.

EEO Statement
It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.