A&S Faculty Success Project Associate, Faculty Affairs

The College and Graduate School of Arts & Sciences is seeking an organized and highly motivated Faculty Success Project Associate to join our dynamic Faculty Affairs team. The Faculty Success Project Associate plays a vital role in supporting the Associate Dean for Faculty Affairs on a range of faculty success and support initiatives, including mentoring programs, workshops, faculty awards, and communications. This position also supports the planning, execution, and evaluation of events, workshops, and internal initiatives. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment. Strong written and verbal communication skills and a collaborative mindset are essential for success in this role.

About the Faculty Affairs Team

The Faculty Affairs team, housed in the Dean's Office, includes a Faculty Affairs Coordinator, Senior Faculty Affairs Specialist, an Assistant Director, a Director, and the Associate Dean for Faculty Affairs. Together, we support the full employment life cycle for approximately 860 full-time faculty members, including recruitment, annual reviews, promotion, leave, and retirement.

Another key area of support for this team is faculty success, including faculty development (resources and opportunities to support faculty in their teaching, research, mentorship, and work-life balance) and advancement (celebrating of faculty achievement, promoting/supporting internal awards, celebratory events, and external award nominations and applications).

Our office is situated at the heart of a walkable campus often involving pedestrian travel to/from and between buildings located at a distance from parking locations.

Key Responsibilities

Reporting to the Director of Faculty Affairs, and working closely with the Senior Faculty Affairs Specialist and Associate Dean for Faculty Affairs, the Faculty Success Project Associate will be responsible for:

Project management and coordination

• Manage various projects related to faculty support and success.
• Coordinate project-related event logistics (such as catering orders, space reservations, event setup, attendance tracking, etc.).
• Lead day-of event setup, including preparing materials (e.g., printouts, supplies, technology support).

• Track attendance and manage registration processes.
• Create calendar invitations and send reminder communication to attendees.
• Coordinate annual faculty regalia purchase.
• Support planning and execution of team retreats and departmental meetings.
• Develop project plans for larger faculty-related events.

Communication & Outreach

• Draft and send professional development (PD) communications to faculty in coordination with other team members.
• Prepare and send communications on behalf of Associate Dean for Faculty Affairs to internal and external colleagues.
• Create and maintain listservs for targeted communications.
• Develop and distribute feedback forms and post-event surveys.
• Maintain faculty development intranet page.

Reporting & Data Management

• Track participation in Faculty Success Program (FSP) and other initiatives.
• Prepare reports with guidance from team.
• Monitor and report on event and workshop budgets.

Administrative Support

• Maintain organized digital and physical filing systems.
• Track and organize log of Standard Operations Procedures.
• Update the team's intranet site with relevant content and resources.
• Provide backup calendar management and scheduling support for the Associate Dean for Faculty Affairs.
• Route DocuSign letters for faculty appointments and other administrative needs.

Qualifications

Required

• Education: Bachelors Degree

• Experience: Two years of experience. Relevant experience may be considered in lieu of a degree.

• Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Preferred

• Experience in higher education or event coordinator strongly preferred

• Proficiency in Smartsheet, and Microsoft Office tools, including Excel, Outlook, OneDrive, SharePoint, and Teams

• Demonstrated experience managing projects from planning through completion.

• Attention to details and accuracy in writing, document preparation and data entry.

• Ability to manage and appropriately prioritize multiple projects in a fast-paced environment

• Strong problem-solving skills with a proactive approach to tasks and challenges

• Excellent written and oral communication skills

• Proven ability to provide high-quality support and build positive relationships across departments and roles.

The anticipated hiring range is $27-$29/hour ($56,000 - $60,000 annualized), commensurate with education and experience.

This is a non-exempt-level, benefited position. Learn more about UVA benefits.

This is a restricted position, which is dependent on funding and is contingent upon funding availability.

This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after October 3, 2025.

Background checks will be conducted on all new hires prior to employment.

Please apply online, by searching for requisition number R0076146. Complete an application with the following documents:

• Resume

• A cover Letter addressing your interest in and qualifications for the position

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Melanie Sponaugle, unw5dq@virginia.edu.