Administrative Program Coordinator - Graduate Medical Education

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

This position assists with day-to-day management of department/division activities which includes administrative support to the Division Manager. Provides programmatic support for the GME Administration team in either the Accreditation & Operations or Initiatives division in meeting ACGME and other Medical Education Accreditation requirements.

Collaborate with internal and external stakeholders for partnerships that enhance COH GME. Works with GME Director/DIO on short term and long-term strategic goals for the specific division. Create presentations and other materials as needed. Position has a high level of autonomy, collaborates with contributors across the organization (research, administrative, medical, and support personnel), and is a key position in the GME Administration office. Position requires excellent organizational skills with meticulous attention to detail, self-motivation and creativity

As a successful candidate, you will:

• Assist in division business activities, including budget monitoring; account management; purchasing; facilities; travel and reporting.

• Participate in short and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management.

• Oversee expenditures and communicate and monitors budget activities and analyzes variances/targets.

• Coordinates departmental projects and events including faculty symposiums, research forums, and engagement activities.

• Responds to division questions regarding expense reports/requisitions/check requests in ERP.

• Manage platforms used for maintaining contracts/agreements. Includes submitting contracts/agreements and uploading into the contract platform.

• Assist with developing data collection tools; and manages data files.

• Conducts literature reviews and other inquiries and create annotated bibliographies as needed.

• Help develop, design and manage projects according to plan, including planning new programs, adapting existing programs, and making contributions to GME.

• Serve as a primary point of contact/ information for the division and as a liaison to visitors (physicians, program directors, residents, fellows, students, allied health professionals, vendors) and fulfill information requests from internal and external business contacts.

• Schedule & maintain calendars, appointments, meetings & travel itineraries/arrangements for the Division Manager.

Your qualifications should include:

• Bachelor's Degree. Equivalent experience may substitute for minimum education requirements.

• 3 or more years of progressively responsible experience in business administration, clinical research or healthcare environment.

• Strong presentation and communication/public speaking skills.

• Familiarity with education platforms such as Canvas.

• Administration and Coordination experience in healthcare preferred.

Additional Information:

Job Status: Full time, exempt

Salary range $68,640 - $104,582

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, pleaseCLICK HERE.