Manager, Gift Intake Services - 137121

Reporting to the Director, Gift Services, the Manager, Gift Intake Services oversees the input of all gifts and private grants into Advancement's donor database, which serves as the sub-ledger for the campus accounting system. Ensures all input meets the standards set by UCSD, UCOP, CASE GASB, and IRS regulations. Acts as an expert in the use of the alumni/donor constituent database. The incumbent performs related financial analysis activities including transaction review, reconciliation, and monthly/year-end closing procedures; makes recommendations to enhance and/or develop new procedures. These tasks must be performed independently with little direct supervision with the highest degree of accuracy and confidentiality. This process involves a high level of analysis, a broad understanding of fundraising, accounting knowledge, cash handling protocols, PCI compliance, and donations to public/non-profit organizations.

Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative and practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for achieving solutions. The incumbent works closely with departments with Advancement, on campus and at UCOP, including Gift and Foundation Accounting, Gift Policy and Donor Stewardship, other Advancement teams, campus Cashier's Office, UCOP Business Resource Center, and various other campus departments. Contacts are both internal and external to the department.

• Thorough knowledge of finance policies, practices, and systems. Knowledge, and experience interpreting and applying state and federal laws, policies, procedures, guidelines, and protocols about gift funds and endowment policies and procedures.

• Ability to independently gather required information to organize, and perform financial analysis assignments. Set priorities, develop comprehensive timetables and strategies, with frequent interruptions, to meet multiple and competing priorities.

• Proven ability to effectively present information verbally and in writing in a clear and concise manner.

• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Demonstrated experience in the use of software applications such as Word and Excel for the preparation of correspondence and spreadsheets. Must have demonstrated intermediate to advanced Excel skills. Demonstrated skill to learn and apply various programs and databases with the ability to remain abreast of technology changes and adjust to system systems as required.

• Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Excellent oral and written communication skills. Demonstrated ability to develop mutually beneficial partnerships with internal and external constituents: use discretion and collaboration to communicate effectively and diplomatically in a professional and courteous manner; and exercise ethical interpersonal behavior.

• Ability to adapt to changing priorities. Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness. Proven experience providing counsel and management support to executives, overseeing commitments, and ensuring priorities are managed in a highly dynamic and changing environment.

• Ability to function as a member of a team. Demonstrated team building and group facilitation skills, applied to diverse work groups and individuals. Ability to motivate and maintain good morale and productivity, delegate work as appropriate, direct staff, and create and maintain team spirit and harmonious working relationships.

• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated knowledge and experience in non-profit fund accounting, interpreting and applying state and federal laws, policies, procedures, guidelines, and protocols about gifts.

• Demonstrated experience independently comprehending, analyzing and interpreting complex financial data, written policies, and procedures. Experience to read and understand a variety of financial reports and documents. Experience to perform moderately complex mathematical computations with accuracy and make practical and effective decisions and recommendations.

• Ability to respond to ad-hoc statistical data requests by utilizing a wide variety of data programs to create meaningful, customized reports/spreadsheets.

• Demonstrated ability to maintain confidentiality and to use sound judgment, discretion, and sensitivity in dealing with confidential information.

• Demonstrated knowledge of fundraising principles and practices. Knowledge of the principles and practices in a Higher-Educational setting preferred.

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Must have access to reliable transportation.
• Effort outside of the normal 40-hour workweek may occasionally be required.
• Fiscal & Calendar Year End closing is a critical business period during which vacation requests may not be approved.

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