Legal Assistant

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

Join Our Dynamic Legal Team!

We're looking for a highly organized and detail-oriented Legal Assistant to provide essential support to our legal department and ensure smooth day-to-day operations.

In this role, you will manage workflows, maintain corporate governance and compliance records, and submit corporate filings. You'll also collaborate with internal teams and external partners to deliver exceptional administrative and legal support.

If you're seeking a position that offers variety, responsibility, and the opportunity to work in a fast-paced environment, this could be the perfect fit for you.

Key responsibilities include, but are not limited to:

• Manage day-to-day workflow for the department, ensuring timely completion of tasks.
• Provide high-level administrative support to the legal team, including scheduling meetings, arranging travel, and preparing expense reports.
• Prepare and submit corporate filings, annual reports, professional registrations, and registered agent changes.
• Assist with administration of the employee stock program, including communications and preparation of plan documents.
• Track and maintain professional licenses and memberships for team members, including continuing legal education requirements and bar approvals.
• Draft, edit, and proofread correspondence, agreements, and legal documents.
• Organize and maintain legal files and records in compliance with retention policies.
• Process and track invoices for legal services.
• Provide backup support for procuring Certificates of Insurance.
• Serve as a point of contact for internal employees and external clients.
• Take personal responsibility for fostering a green workplace through sustainable practices.

Required Skills:

• Advanced knowledge of administrative practices and legal procedures.
• Ability to thrive in a fast-paced environment while maintaining flexibility.
• Strong commitment to confidentiality and business ethics.
• Excellent interpersonal skills with the ability to interact across all levels of staff.
• Proven ability to multi-task and prioritize multiple assignments effectively.
• Highly organized and detail-oriented.
• Ability to work independently and collaboratively in both in-person and remote settings.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to learn and master new information technology systems.

Required Experience:

• 3-5 years of administrative experience, with at least 2 years in a legal environment.
• High School Diploma required; Associate degree preferred.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you'll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.

Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.

HOK is an EOE, including disability/vets.