Office Administrator II Accounts Payable

Spenard Builders Supply is Alaska's choice for building materials and home improvements. Statewide, we service the needs of a variety of customers including residential and commercial builders, specialty contractors, government and other institutions, and especially do-it-yourselfers. Check out our latest building products, events, manufacturing services or find an SBS near you. Today, Spenard Builders Supply is owned by Builders FirstSource, the largest supplier of building products, prefabricated components, and value-added services to the residential construction market in the U.S. We provide customers an integrated homebuilding solution, offering manufacturing, supply, delivery and installation for a full range of structural and related building products.

PURPOSE

The Accounts Payable role is responsible for ensuring accurate and timely processing of payable transactions. This position plays a critical role in maintaining the financial health of the organization by supporting cash flow management, ensuring compliance with internal controls, and fostering positive vendor relationships. The ideal candidate will be detail-oriented, organized, and able to work both independently and collaboratively in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review, code, and process vendor invoices accurately and in a timely manner.
• Match purchase orders, receiving documents, and invoices to ensure completeness and accuracy.
• Gather all pertinent information to submit freight claims.
• Submit new requests for vendors including which includes obtaining W-9's, applicable insurance forms, signed documents, etc.
• Respond to vendor inquiries and resolve discrepancies or payment issues professionally and promptly
• Reconcile accounts payable transactions and assist with monthly closing procedures
• Monitor aging reports and ensure timely payments to avoid late fees or service disruptions
• Collaborate with procurement, accounting, and other departments to streamline payment processes and resolve issues
• Assist with audits by providing supporting documentation and responding to auditor requests
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and 2 years administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Attention to Detail - Maintains accuracy in processing financial transactions; identifies errors and inconsistencies
• Analytical Thinking - Applies logical thinking to solve issues, reconcile discrepancies, and evaluate data
• Time Management - Effectively prioritizes tasks to meet deadlines, especially during high-volume periods
• Communication Skills - Clearly conveys information verbally and in writing; responds to vendors and team members professionally
• Integrity & Confidentiality - Handles sensitive financial information with discretion and adheres to ethical standards
• Problem Solving - Takes initiative to identify and resolve issues with minimal supervision
• Teamwork & Collaboration - Works effectively with others across departments; supports a positive team environment
• Customer Service Orientation - Maintains positive relationships with vendors and internal stakeholders by being responsive and solution-oriented
• Organizational Skills - Keeps documents and records well-organized and accessible; manages multiple responsibilities efficiently
• Technical Proficiency - Demonstrates proficiency in accounting systems, ERP software, and Microsoft Excel

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds