Gift Specialist

North Carolina State University was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 300,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We're also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.

University Advancement amplifies NC State's local and global impact by nurturing lifelong relationships, championing philanthropy and strengthening the Wolfpack community. Led by Vice Chancellor Brian Sischo, UA fulfills its mission through the operations of four main units: University Development, which seeks and obtains philanthropic support; Alumni Engagement and Annual Giving, which builds and fosters relationships and a culture of philanthropy with alumni and other constituencies; University Communications and Marketing, NC State's dedicated communications agency; and Advancement Services, which provides information management and other key support functions to all University Advancement units.

Advancement Services provides timely, accurate and actionable resources to enhance fundraising and engagement activities at NC State University. We achieve this through effective business intelligence and reporting, compelling donor research and analysis, innovative technology, quality donor and alumni information, and superior customer service, all while applying ethical gift and data management practices. Advancement Services supports the operations of Alumni Engagement and Annual Giving, University Development & University Communications. The unit oversees all advancement applications and reporting systems including the University's alumni & donor CRM, Kindsight ascend on Salesforce, generates data reporting and analytics, processing gifts and conducting research about potential contribution opportunities. Advancement Services also maintains financial records, receipts corporate & individual private gifts following the NC State Standard Operating Procedures for Acceptance of Gifts, updates & verifies alumni and donor records, manages donor prospect tracking systems, plans and manages gift agreements & endowment reports, and evaluates donor naming opportunities.

The Office of Gifts & Records Management (GRM) is a sub-unit of Advancement Services and is charged with maintaining financial records, receipting private gifts according to the University's Gift Acceptance Policy and administering the corporate matching gifts program. GRM processes private donations to the university. This team is responsible for recording and maintaining alumni and donor information, providing biographical and gift processing, and ensuring that all contributions are receipted in a timely manner. Processing and acknowledgment of private gifts to the university include gifts of cash, credit card, securities and gifts-in-kind. Biographical updates processed in the university's alumni and donor database include notification of name changes, change of address, employment information, job promotions, marriages, births, deaths and research of lost alumni. GRM's functions primarily support the part of UA's mission related to raising money from private sources, managing the collection of private gifts for the university and managing an effective alumni and development database and gift system.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Reporting to the Associate Director of Gift Records, the Gift Specialist plays a critical role in maintaining the accuracy and integrity of the University's alumni and donor database. The person in this role is responsible for the daily entry and auditing of private charitable gifts received through postal mail, email, phone solicitations, online platforms, and in-office credit card transactions.

Key Responsibilities

This position requires a high level of attention to detail, discretion, and a commitment to data integrity in support of the University's advancement efforts.

Other gift and records management related duties as assigned for Advancement business operations.

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

N/A

Please include as attachments a resume, cover letter, and contact information for three professional references.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.