Safety/Administrative Assistant - Approximate duration 4 months

At Collins, we're committed to building a better world. As a family-owned company founded in 1855, that starts with responsible stewardship of our 370,000 acres of FSC-certified forestlands. We operate in Chester, California; Lakeview, Oregon; and Kane, Pennsylvania, producing softwood and hardwood lumber. Our Chester location also includes the Builders Supply retail hardware and building materials store.

Position Summary:

The Safety/Administrative Assistant possesses a professional and patient demeanor with excellent written and verbal skills for handling the day-to-day people issues at this facility. This individual is responsible for coordinating the day-to-day functions of the office with the Human Resources and Safety teams to offer support as needed.

Duties/Responsibilities:

• Greet visitors that come into the office and assist as needed.
• Assist in-person applicants with online applications as necessary.
• Set up and coordinate interviews in coordination with the HR team.
• Coordinate with the HR team on pre-employment background checks and drug screens.
• Assist in the onboarding process for new hires to include new employee orientation and safety training.
• Process payroll for all hourly staff, to include new hire reporting, termination, and tracking and reporting of hours in coordination with corporate HR.
• Assist supervisors and staff to accurately report time-off through leave management system or timecard.
• Ensure security, integrity, and confidentiality of data.
• Coordinate with the Corporate Director of Safety and Operations Manager to perform routine safety audits and accident investigations and enter information into safety software.
• Assure compliance with company/state/federal safety regulations.
• Act as a liaison with the Workers Compensation carrier to include initial filing of claim and follow-up questions by the account manager as needed.
• Attend and take minutes for Safety Committee monthly meetings/walk-throughs and monthly departmental safety meetings.
• Monitor and maintain office supplies inventory.
• Assist corporate HR to update and maintain office policies as necessary.
• Other tasks as assigned by the Operations Manager or the corporate HR team.
• Maintain a safe, secure, and pleasant work environment.

Required Skills and Abilities:

• Working knowledge of personal computers, including Microsoft Office.
• Ability to multi-task and work independently in the absence of supervision.
• Ability to recognize and maintain confidentiality of work materials as appropriate.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem solving skills.

Education and Experience:

• Proven office management, administrative, or assistant experience.
• Experience with office management responsibilities, systems, and procedures.