Patient Access Services Manager - Admissions IRV - FT Days

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit www.ucihealth.org.

Position Summary:

Under the general direction of the Admissions Department Assistant Director, incumbent is responsible for the financial outcomes of the assigned units within the Admissions Department . Maintains the operations, planning, allocation, and evaluation of these units within Admissions Department. Responsible for daily processing to include outside vendor staff and workload. Acts as central control point for admitting issues. Represents UCI Admission Services as MSI coordinator, CCS coordinator and all governmental agencies. Maintains and coordinates the Admissions & Registration ADT system (SMS Invision). Communicates with patients, physicians, staff and visitors, demonstrating caring and reflecting the UCI Medical Center Mission and Strategic Plan. Coordinates staff training, development and unit management. Responsibilities are expected either independently or with minimal direction by
Admissions Department Assistant Director. Specific duties include managing Human Resources, monitoring unit budgets, assuring that the standards of operation of the department are in compliance with regulatory agencies. Participates on departmental and medical center-wide performance improvement projects. Serves as a role model and resource to colleagues, staff, and others.

Required Qualifications:

• Strong skills in quality customer service and interpersonal skills to interact with and effectively collaborate with all constituent groups, including patients and families and clinical and administrative personnel across departments
• Strong leadership skills to coach, monitor, and strengthen staff performance
• Strong knowledge of medical terminology and technical and operational principles of hospital admissions, including concepts, best practices, protocols, quality improvement, technologies, confidentiality issues, HIPPA, and other applicable regulatory policies
• Strong knowledge of all relevant policies, protocols, regulations, and organizational objectives
• Strong knowledge of Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant hardware and software systems
• Strong critical thinking, problem solving, and analytical skills, including the ability to quickly analyze complex problems, determine the appropriate level of intervention, and develop and apply solutions
• Must possess the skill, knowledge, and ability essential to the successful performance of assigned duties
• Must demonstrate customer service skills appropriate to the job
• Minimum five (5) years of relevant, related work experience in the managed care, admissions, and registration
• Excellent written and verbal English communication skills
• Demonstrated skill to convey complex information in a clear and concise manner
• Demonstrated knowledge of managed care, contracting and federal billing guidelines
• Demonstrated knowledge of financial, registration, and admitting systems
• Demonstrated ability to provide thorough and accurate review of complex subordinate work and oversee coordination of ongoing tasks and projects over extended periods of time
• Demonstrated ability to effectively supervise and prioritize the activities of subordinate staff and manage the complex workflow and multiple priorities of admissions and registration
• Demonstrated ability to apply sound judgment in ambiguous situations and effectively manage change
• Bachelor's degree in business administration, healthcare administration, or related field and/or equivalent combination of education, training, and experience
• Ability to maintain a work pace appropriate to the workload
• Ability to establish and maintain effective working relationships across the Health System
• 3 years experience in admitting management and/or supervision

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.