Accounting Technician - 2134

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience. Optional Guidelines: Contributing: High school diploma or equivalency and two years of experience in accounting work. Journey: High school diploma or equivalency and three years of experience in accounting work. Associate's degree in business administration or accounting. Advanced: Bachelor's degree in business administration or accounting; or Associate's degree in business administration or accounting and one year of experience.

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Purchasing and Business Services reports to the Vice Chancellor for Finance and Administration.
The primary purpose of the unit is to establish and manage the University's purchasing policy and procedure for procuring goods and services, advise on strategic sourcing opportunities, oversee all procurement processes, and oversee the accounts payable process for payments to vendors and travel reimbursement to employees in accordance with state laws, rules, regulations, and procedures.

The Accounting technician position will serve as the Travel Administrator and handles all aspects of the Travel Card program. The Travel Card is part of the University's Purchasing Card Program, which also includes the P_Card. The position will maintain the University's Travel Card (T-Card). This position is responsible for interpreting and applying OSBM program policies and practices to ensure compliance with applicable rules and regulations for all travel expense reports received.

The duties of this position include Emburse and Bank of America responsibilities such as enrolling cardholders, conducting training, editing profiles, reviewing cardholder activity, managing travel card limits, assisting cardholders with travel card issues, and preparing reports regarding cardholder status and activity. As the Account Technician this position is also responsible for managing the University's travel system. The role will work directly with the University's DoIT and other system teams to test and implement updates or changes to the system, as well as subsequent enhancements or to resolve production issues.

Processes disbursement entries for Core Banking Wire transfers and within the NCFS system.
Complete accuracy is necessary when transferring all intra-agency funds. Funds must be monitored closely to ensure disbursements do not exceed requisitions and funds do not exceed allotment. Requisition funds for state, institutional, capital improvement and COPs checks. As mandated by the state, funds are requisitioned on an as needed basis. Careful monitoring is required to allow for voids and to ensure the allotment and cash requirement projection are not exceeded and the account is not overdrawn. Capital improvement and bond funds are closely monitored to ensure expenditures are requisitioned out of correct accounts and requisitioned before the weekly cut off.

This position will review all travel expenses as they are received accurately, in a timely manner, and in accordance with organizational requirements. The primary purpose of the position t is to process payments, provide exceptional customer service, apply accounting expertise, and maintain the integrity of university disbursements. Additionally, candidate needs to apply knowledge of generally accepted accounting principles, practices, and follow reporting guidelines. This position works independently and with the Accounts Payable team to perform complex and intricate tasks that are technical as well as clerical in nature. This position must exercise judgment within flexible parameters. Day-to-day communication with management and other team members is required due to the nature of services provided by this unit. This position provides assistance and direction in testing system enhancements. Verbal, written, and electronic mail contact with University Personnel and vendors is part of the duties of this position in matters pertaining to disbursements and outstanding financial commitments.

Compile, monitor, examine, and audit various invoices, reports, and other financial documents for accuracy, integrity, and conformance to accepted accounting and program guidelines. Draw conclusions and prepare written findings following Generally Accepted Accounting Principles ( GAAP) and/or other applicable accounting guidelines and present recommendations supported by facts. Recognize and research unusual activity for further investigation and possible escalation. Understand and adhere to systems of internal control. Identify and recognize routine or standard problems that have established precedents and limited impact. Refer non-standard questions and problems to higher levels. Communicate structured information in a clear, concise, and organized manner suited to the characteristics and needs of the audience. Ability to establish/maintain effective working relationships that foster organizational success. May occasionally be required to lead/supervise the Accounts Payable team.

Analysis: all questions about codes, and processing submitting or processing expenses should directed to this position.

Communication: Communicates with internal auditor, Travel card holders, accounts payable with Emburse (Chrome River) and university departments about expense reports to resolve invoice discrepancies, and/or discuss other related information as needed.

This position will be responsible and held accountable for Maintaining accurate records for all users: faculty, staff, students, guest interviewers, and maintain records/files within the record retention compliance policy in the correct format- paper/electronic

Other: Performs other duties as required by the Director of Purchasing & Business Services.

High school diploma or equivalency and three years of experience in accounting work; or Associate's degree in business administration or accounting. All degrees must be received from appropriately accredited institutions.

Bachelor's degree; or Associate's degree and two years of related experience. Experience with Banner, Chrome River, university travel, knowledge of Office State Budget Management guidelines, Purchase and Contract rules, and Bank of America Works Program.

None

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.