Coordinator, Institute/Research Center

Compensation: $55,478 - 56,650.10, based on skills and experience.

Position Summary

Provide administrative leadership and problem solving in support of research centers programs and mission. Provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant and/or contract & compliance requirements. Manage overall day-to-day research administration activities and ensure that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations. Provide administrative support for the Center Director, PI's and Staff.

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long-term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays. This position is fully on-site with possibility of hybrid after 6-12 months.

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university's 6 colleges continue Dr. Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.

Essential Duties & Responsibilities

Administrative:

• Perform a wide range of administrative support functions for the Institute Director, Center Director, faculty members, staff, and more generally the RFU research enterprise.
• Completes and pre-approves all proposal components in Grant submission software (InfoEd or in other Sponsor's package forms), and obtains all essential approvals for routing sheets in preparation of Grant Submission
• Manages pre-award administration of grants and/or contracts, and manages effort commitments of key project personnel
• Schedule, prepare, and compile materials for meetings/conferences/seminars
• Arrange travel arrangements for the Director and personnel
• Coordinate with Human Resources and Student Financial Services for summer research

Budget:

• Oversees the center's entire sponsored project portfolio and operating budgets for the Centers
• Monitors Center Project Account Balances ensuring that expenditures are done in according with Sponsors' rules
• Reviews award budget status, identifies issues and monitors/suggests changes and needs to PIs
• Provides OSR/PI with financial data needed for interim and final financial and technical progress reports
• Facilitates account close out activities, coordinating with OSR as needed
• Manages post-award administration of research grants and/or contracts from inception to closing of accounts

Other Duties:

• All other duties as assigned by the Director, Research Administration (EVP office) and/or Institute/Center Director.
• CHP Grant Submission and Management Admin Tasks for all grants submitted and obtained by CHP faculty the Coordinator will be expected to fulfill the following tasks:

Pre-award:

• Identify documents needed for grant submissions based on instructions and then create a timeline/task list for the grant submission to support an on-time submission
• Work with multiple PIs to ensure they will submit documents in a timely manner to facilitate a grant submission that meet OSR's timing requirements (i.e., track deadlines for different investigators and send reminders when necessary to ensure the grant is submitted on time).
• Assist with drafting grant budget (e.g., obtain salaries, supply costs...) and routing sheets
• Serve as a liaison with other institutions to obtain required information for subcontracts (e.g., request, budget justification, investigator biosketches, letters of support...), and to reciprocate when RFUMS is the subcontracting institution
• Input everything (e.g., budget, research strategy, personnel, forms...) into InfoEd for investigator review prior to sending to OSR for review (both for the initial OSR review and then for the final review prior to OSR submitting the grant).

Post-award:

• Assist with JIT submission
• Providing monthly reports to PIs for financial management
• Set up and manage external accounts with vendors to facilitate research purchasing, complete grant purchases, cost-transfers, PAFs, and other relevant financial paperwork
• Help ensure grant expenses are allowable, per the budget justification
• Help ensure grant funds are spent, and ensure that the necessary funds are available
• Quarterly reports on Investigator research incentive account
• Submit initial and revised documentation to Clinicaltrial.gov for clinical trial management
• Assist with the completion and submission of grant reporting requirements

Conditions of Employment

• Must achieve satisfactory results from a background check

Required Education & Experience

• BA/BS

Required Knowledge, Skills, & Abilities

• Microsoft office/Excel/InfoEd

Preferred Qualifications

• Experience in administrative support for medical education
• 3-7 years Demonstration administrative background

Typical Physical Demands & Working Conditions

• Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

EOE, Including Disability / Vets