Executive Administrative Assistant

Category:

Administration & Office Support

Employment Type:

Contract

Reference:

BH-390021

Executive Administrative Assistant

2+ month contract

Plano, TX (Hybrid 3 days a week)

The primary responsibility of this role is to provide daily administrative and organizational support to the division and its executive leadership team.

Responsibilities

• Provide comprehensive administrative support to division leaders and team members, including coordinating complex and dynamic calendars, scheduling meetings, making travel arrangements (domestic and international), and preparing expense reports.
• Plan and coordinate meetings and events with internal teams, external partners, and VIP visitors.
• Collaborate with executive-level stakeholders to manage fast-paced and ever-changing schedules and priorities.
• Perform general office duties such as ordering supplies, coordinating invoices and payments, handling facility service requests, and preparing documents and presentations.
• Lead or assist in special projects involving the compilation, summarization, and presentation of data using tools such as Excel and PowerPoint.
• Support team operations by onboarding new team members, assisting with analyst tasks, and helping plan and execute diversity & inclusion activities and team-building events.

• Minimum of 2 years of administrative experience, either internal or external.
• At least 1 year of experience supporting executive-level leaders.
• Strong planning, analytical, and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint, Outlook).
• Strong problem-solving skills and the ability to assess impacts and implement appropriate solutions.
• Demonstrated experience with international travel coordination.
• Customer-service orientation with a proactive and flexible mindset.

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities