Program Coordinator

The Project Coordinator will be responsible for project support including the planning, organization, and coordination of special events; coordination and editing support for internal and external communications; and additional project support as needed, under the supervision of the Program Director. The incumbent will work with leadership and staff on small teams to support launch initiatives that include the Schools of Health, UC Davis Health, and the Davis campus as well as local and national partnerships with key stake-holders.

Apply By Date

11/16/2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in related area or equivalent experience or training
• Minimum of 1-2 years of progressive Program Coordination experience.
• Experience in program and project management necessary to provide support for wellness projects.
• Experience with the creation of video and other media content including production and editing.
• Proficiency in Microsoft Office (word, excel, outlook, teams)
• Proficiency in CANVA
• Excellent diplomacy and judgment to represent UC Davis in situations with diverse stakeholders.
• Demonstrated political acumen to work in an office environment.
• Ability to maintain composure during project and event changes, and effectively complete project deliverables in a time-constrained setting.
• Ability to exercise independent judgment and make effective decisions based on knowledge of campus and University priorities, resources, and policies.
• Excellent interpersonal and oral communication skills to effectively and professionally communicate in person, investigative skills to elicit information needed to clarify inquiries and requests; and professional skills to handle sensitive or difficult situations diplomatically, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Demonstrated ability to work with senior staff and faculty from within and outside the University and the ability to think strategically and serve as a sounding board.
• Resourcefulness and judgement to anticipate problems/roadblocks and associated consequences and taking appropriate initiative on behalf of Executives.
• Ability to exercise analytical and problem-solving skills to research, collect analyze and interpret data and to anticipate consequences of decisions and recommendations.
• Excellent organizational skills: demonstrated skill to work on projects with competing deadlines and to establish goals and workload priorities; flexibility in dealing with people and competing demands.
• Personal initiative and ability to accept responsibility for decisions and actions.

Preferred Qualifications

• Experience using Premier Pro
• Experience working on issues related to health and wellness
• Experience working in an academic health organization and with faculty
• Experience working with technology organizations
• Education and/or experience in the arts to support "health and art" programming
• Technical skills necessary to support website content creation and management, social media outreach and webinars. Experience in data management and file transfer.
• Premier Pro experience desired.
• Technical skills in Photoshop and Premier Pro

Key Responsibilities

• 40% - COMMUNICATIONS
  COORDINATION AND
  CONTENT CREATION
• 40% - SPECIAL EVENT PLANNING
  AND EXECUTION
• 20% - GENERAL PROJECT
  COORDINATION SUPPORT

Department Overview

The Office of Wellness Education spans activities in research, education, practice, and community engagement. More specifically, the Office of Wellness Education: 1) Promotes a cultural shift toward preventive/lifestyle changes as a core component of healthcare de-livery; 2) Positions UC Davis as a reliable source of wellness information; 3) Develops a UC Davis Health Wellness brand that supports further investment in programmatic growth; and 4) Seeks to augment and enhance medical education to include prevention and lifestyle intervention prior to disease and diagnosis. OWE is organizationally under the UC Davis School of Medicine Office of the Dean, and this position reports to the Program Director with whom this position works in close/daily partnership.

Department Specific Job Scope

The Project Coordinator will support the planning, organization, and coordination of program communications as well as special events and public health initiatives within the Office of Wellness Education (OWE). Under the direction of the Program Director and in close collaboration with the project team, the project coordinator will provide
administrative and operational assistance in project implementation, event execution, and
communications support.

This position will require quick thinking, rapid turnaround, and the ability to pivot, change, and implement with limited preparation time. The Project Coordinator will work directly with the Program Director to make quick decisions and take initiative within their scope of work, while maintaining high levels of communication and transparency with the team. The ideal candidate will have experience in project coordination, a foundational understanding of public health or health education, and the ability to work collaboratively in a small academic team setting. Communication skills, such as social media management and video editing, will also be considered.

Under the guidance the Program Director, the incumbent will:
* independently manage short and long-term deadlines
* coordinate with external stakeholders
* support projects with multiple dependencies
* partner with teammates to backfill support on existing projects
* support leadership and the communications coordinator with content creation and distribution
* present in meetings and sessions
* perform effectively and professionally during time-constrained delivery periods

**Funding for this position is secured until 2027. Future philanthropic and external funding, which is being actively pursued, will determine the extension of this role.

***This is a Full-Time position and will be expected to work onsite at the Education Building/Center for Health and Technology, Monday-Friday. This position will require occasional evening and weekend hours, with advance notice.

POSITION INFORMATION

• Salary or Pay Range: $28.16 - $48.47
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: PROJECT POLICY ANL 2
• UC Job Code: 007397
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F, 8 am- 5 pm, 8 Hour
• Location: Education Building (HSP033)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks