Administrative Assistant III - Department of Surgery, Hybrid

ChristianaCare's Medical Group is looking to hire a Full-Time Administrative Assistant II to support the Department of Surgery.

The Administrative Assistant IIIV will provide administrative support to Chief APC in the Department of Surgery.

Delivering health, not just health care is our promise to our community. Be a part of an organization that makes a difference and impacts the lives of each other and the communities we serve through our commitment of being excellent today and even better tomorrow.

Work Schedule

• Monday to Friday: Day shift

• No weekends or holidays

• Great Opportunity for Work-Life balance

Key Responsibilities

• Administrative support includes, but is not limited to:

• Calendar assistance, processing reimbursements in Workday, coordination of credentialing interviews.

• Schedules and attends meetings, composes agendas, sends invites to attendees, reserves conference rooms, arranges catering and takes and types meeting minutes.

• Facilitates and reconciles purchase requisitions.

• Updates APC schedules/on-call schedules.

• Enters APC time in Kronos/UKG Dimensions payroll system including payroll corrections as needed.

• Tracks and monitors employee use of PTO and FMLA and incidence of lateness and absence. Prepares reports and exports operational data regarding lateness, attendance, and FMLA tracking for all departmental staff.

• Generates monthly billing report for services rendered by Surgical APC department.

• Manages distribution of billing reports to physician offices regarding OR APC billing and submission of billing data to finance department.

• Manages dosimeter collection and distribution for surgical APC's.

• Communicates with APCs and legal when court appearance notifications are received.

• Assist in new hire onboarding: requesting system permissions, updating distribution lists, ordering lab coats, providing scrub access, updating Vocera, ordering business cards, etc.

• Assists with offboarding: completion of offboarding form, collecting badges, equipment, lab coats, keys etc.

• Work with the Education Coordinator to coordinate student rotations in the Department of Surgery for APC students. Updates Teams calendar for student rotations.

Benefits & Incentives:

• Full Medical, Dental, Vision, Life Insurance, etc.

• Two retirement planning offerings, including 403(b) with company contributions.

• Generous paid time off with annual roll-over and opportunities to cash out.

• 12 week paid parental leave.

• Tuition assistance

• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, insurance and much more!

Qualifications:

• Previous experience with medical students a plus.

• High school diploma or equivalent; completion of a bachelors or associate degree preferred.

• Four years progressively responsible administrative support to an administrator or manager.

• An equivalent combination of education and experience may be substituted but must include at least two years of appropriate experience.

Interested candidates should attach an updated copy of their resume during the application process.

Why ChristianaCare

ChristianaCare is rated by Forbes as the 2nd best health system for diversity and inclusion, and the 29th best health system to work for in the United States, and by IDG Computerworld as one of the nation's Best Places to Work in IT. ChristianaCare is rated by Healthgrades as one of America's 50 Best Hospitals and continually ranked among the nation's best by U.S. News & World Report, Newsweek and other national quality ratings.

#L1-RT1

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program. To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/