New

Project Manager/Multi State Coordinator - Hybrid

First American
:$90,450-$120,575 Annual
sick time, 401(k)
United States, New York, New York
Dec 16, 2025
Who We AreJoin a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com. What We DoThe Multi-Site Coordinator supports First American's commercial title operations across multiple offices and markets. This role ensures structured project tracking, clear workflow coordination, accurate documentation, and proactive communication throughout the lifecycle of complex commercial transactions. Key Responsibilities 1. Project Tracking & Workflow Management Maintain end-to-end oversight of commercial title projects across multiple offices. Track deliverables, document requests, outstanding items, and deadlines. Maintain dashboards, status reports, and tracking logs. Follow up with internal teams, attorneys, clients, and third-party providers to ensure workflow continuity. 2. Timeline Creation & Communication Establish and maintain detailed timelines for multi-site transactions. Distribute timeline updates to title, escrow, underwriting, and management teams. Communicate milestone progress and risk areas. Serve as the central point of contact for schedule-related inquiries. 3. Lien Chart & Document Preparation Assist in creating and updating lien charts for multi-parcel, multi-state transactions. Gather and organize title searches, UCCs, surveys, municipal docs, and certifications. Work with GO Team to ensure everything is uploaded and saved according to universal naming conventions. Ensure accuracy and consistency of lien chart data and supporting documentation. Coordinate with title production to ensure data accuracy in commitments and pro formas. 4. Cross-Team Coordination & Support Facilitate communication among commercial title, escrow, underwriting, and external parties. Organize team meetings, create agendas, and distribute action items. Track and coordinate delivery of commitments, pro formas, endorsements, and policies. Provide operational support to Title Officers and Escrow Officers. 5. Quality Control & Compliance Review project documentation for accuracy and compliance with First American standards. Support process improvement initiatives to streamline multi-site workflows. Maintain organized and audit-ready electronic files. Qualifications - Required 2-5 years of experience in commercial title, escrow, or real estate coordination. Strong project management and tracking skills. Proficiency in Excel, SharePoint, and project-tracking tools. High attention to detail in data management and documentation. Excellent written and verbal communication skills. Qualifications - Preferred Experience preparing lien charts for commercial transactions. Familiarity with First American systems and workflow tools. Knowledge of commercial closing processes and underwriting guidelines. Core Competencies Project Coordination Multi-Tasking & Prioritization Attention to Detail Collaboration Deadline Accountability Problem Solving Pay Range:$90,450-$120,575 Annually This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location. What We OfferBy choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it's the right thing to do, but also because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term. Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.